Human Resources Coordinator

5 days ago

Valdosta, Georgia, United States The Salvation Army USA Southern Territory Full time
About This Opportunity

This position performs a variety of administrative support tasks, including routine typing, filing, and photocopying, under close supervision of an immediate supervisor. The successful candidate will answer the telephone and provide general information regarding department operations and/or services, process incoming and outgoing mail, and assist with day-to-day operations of the human resources office.

Key Responsibilities
  • Performs routine typing of standard departmental documents, cards, and labels with little or no deviation from established methods and procedures; proof-reads documents for accuracy and completeness before completing one project and going on to another project.
  • Prepares, maintains, and updates office records, documents, logs, lists, files, purchase orders, etc.; inputs and updates information in computer database; researches office files to locate specific information found in documents, correspondence, lists, forms, computer records, etc.
  • Performs routine filing and retrieving of a variety of correspondence, forms, cards, records, reports, and documents; sorts and files documents alphabetically, numerically or by any other established filing system; maintains and utilizes a bring-up filing system; ensures the files are maintained in an organized and efficient manner.
  • Scans approved actions; sends notifications of such actions to appropriate individuals; files actions in the file room.
  • Answers telephone in a courteous and tactful manner; assists employees and individuals external to The Salvation Army; provides accurate and complete information regarding the Department's operations and/or services; attempts to resolve complaints in a calm, courteous, and tactful manner.
Additional Responsibilities
  • Receives, sorts, and distributes mail in an accurate and timely manner; ensures that all mail received is forwarded to the appropriate person and/or destination; collects and prepares outgoing mail.
  • Photocopies and/or shreds a variety of items including correspondence, forms, reports, and documents.
  • Prepares all employment action documentation for employees including but not limited to new hire, background checks, E-Verify, classification changes, and separation, FMLA, and workers compensation.
  • Ensures paperwork is submitted to Divisional Finance Board in a timely manner.
  • Maintains the confidentiality of all human resource records, and the confidentiality of human resources-related correspondence, conversations, or issues residing in the Area Command/Corps; ensures all departmental files are maintained in secure and organized manner and retained according to record retention guidelines.
Requirements
  • Bachelor's degree from an accredited college or university in a related field.
  • Five years' experience writing technical reports and/or researching and applying for grant funds.
  • Or any equivalent combination of training and experience, which provides the required knowledge, skills, and abilities.
Physical Requirements and Working Conditions

The successful candidate will have knowledge of effective and efficient methods for organizing and maintaining records and ability to perform the same. They will also have the ability to present a positive and professional image of The Salvation Army, prepare and maintain reports in an accurate, complete, and timely manner, work independently and with limited supervision, build and maintain effective working relationships with Salvation Army officers, employees, and the community, meet attendance requirements, read, write, and communicate the English language effectively, type and keypunch information into a computer, and operate various general office equipment including a computer, photocopy machine, typewriter, facsimile, calculator.

Benefits
  • Health, Dental, Vision
  • Vacation Time

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