Support Services Associate

2 days ago


Rockford, Illinois, United States Expedite Technology Solutions LLC Full time
About the Position:

Expedite Technology Solutions LLC is looking for an experienced Administrative Assistant II to provide advanced administrative and clerical support. The ideal candidate will have one to two years or more experience in a fast-paced office environment, with a strong understanding of general office procedures and excellent communication skills.

Key Responsibilities:

  • Coordinate meeting arrangements, including travel and accommodations.
  • Manage calendars for meetings and events, ensuring smooth coordination.
  • Prepare and arrange presentation materials and equipment.
  • Produce and distribute documents, maintain databases and records.
  • Develop and update departmental websites.
  • Conduct research and analyze data for reports.
  • Assist with budget preparation, expense reporting, and record-keeping.
  • Field phone calls, respond to inquiries, and greet visitors.
  • Screen and prioritize incoming calls, communicate effectively.
  • Procure supplies and equipment, manage inventory and budget.
  • Solve routine problems and communicate effectively.
  • Provide information and support to department staff.
  • Proofread documents produced by others.
  • Collect and maintain data for reports.
  • Handle confidential information and matters.

Requirements:

  • High School Education or equivalent preferred.
  • One to two years of administrative support experience preferred.
  • Intermediate Microsoft Office skills in Word, Excel, and PowerPoint.
  • Internet search skills and computer application knowledge.
  • Standard report generation and office administrative practices.
  • Deadline management and time management skills.
  • Analytical, problem-solving, and research skills.
  • Communication and listening skills.
  • Phone etiquette and public interaction skills.
  • Flexibility and adaptability in a fast-paced environment.
  • Detailed-oriented and proactive work style.

Estimated Salary: $60,000 per year



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