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Administrative Support Specialist

2 months ago

Toledo, Toledo, United States ICONMA Full time

Job Summary:

This role works independently, with a focus on quality control and direction from the plant manager. The successful candidate will be responsible for:

  • Processing field scrap documents
  • Inputting layered audits into weekly trackers
  • Creating and maintaining supervisor employee files
  • Collecting and distributing mail
  • Answering phone calls and directing messages, as required
  • Processing FedEx dealer documents and delivering on the plant floor
  • Processing checking Mark Outs for proper completion
  • Updating daily huddle up slide decks
  • Processing requests to shippers
  • Working inbound TWI's and processing Manual ASN's (Advanced Shipping Notices or Inbound Purchase Orders)
  • Processing and managing X-Transfer requests to other facilities
  • Responding to RFI's and Field Wires and creating PC82 to ship parts when requested
  • Reviewing and updating Scrap and VPI reports as needed
  • Researching and correcting Scat Tag issues
  • Verifying locations are set up correctly on IIP and making pallet moves and adjustments accordingly

Key Responsibilities:

  • Calculating and posting the Paragraph 71 overtime equalization report
  • Posting Local Seniority List
  • Posting notifications throughout the facility
  • Distributing weekly SCAT tag report
  • Tracking and distributing 10-minute audit compliance
  • Tracking and distributing finished product audit compliance
  • Running employee report cards

Monthly Tasks:

  • Creating Monthly zero claim quality awards
  • PSRB Minutes
  • Posting PSRB Minutes on Level II BPD Boards
  • Posting weekly Seniority report
  • Audit of No Blip-JIT to flex chart compliance

As Required:

  • Creating file folders and performing general filing
  • Sending FedEx letters to employees
  • FedEx access must be provided to Administrative Assistant
  • Monitoring and fulfilling general stationary supply requirements/requests
  • Processing all SAP requests
  • Administrative Assistant to be set up as Purchaser
  • Maintaining and distributing salaried organizational chart
  • Assisting leadership team members, as required
  • Assisting with and/or completing ILM requirements
  • Filing transportation paperwork (bill of lading)
  • Maintaining and utilizing Client/SLT administrative tools to support pull systems

Candidate Requirements:

  • High school diploma or GED required
  • 2-4 years of prior office experience required
  • Microsoft proficiency required
  • Must have a strong fundamental for filing systems
  • Must be able to adapt to ongoing projects in the facility
  • Must be able to walk up to 8 hours
  • Must be computer literate and able to learn inventory systems

Equal Opportunity Employer:

ICONMA provides an employment environment that supports and encourages the abilities of all persons without regard to race, color, religion, gender, sexual orientation, gender identity or expression, ethnicity, national origin, age, disability status, political affiliation, genetics, marital status, protected veteran status, or any other characteristic protected by federal, state, or local laws.