Legal Secretary

2 weeks ago


Miami, United States Jackson Lewis P.C. Full time

Job Overview


The Legal Secretary will provide full range of support to multiple attorneys, including preparation of correspondence, pleadings, and documents, calendar maintenance, and various office and client filing and electronic transcription. The ideal candidate will be a highly organized, detail-oriented team player with a minimum of 3 years of recent legal secretary experience, including electronic filing, and a typing speed of at least 65+ wpm.


Key Responsibilities



  • Provide support to up to four attorneys in employment law matters and backup support as needed.
  • Answer phones and communicate with clients on a daily basis.
  • Act as liaison between internal departments and outside agencies.
  • Run conflict checks and open new client engagements as requested.
  • Maintain calendars, CLE, reports, and time records.
  • Book and organize travel arrangements including flights, hotels, and transportation, and make changes to reservations as needed.
  • Maintain docketing for litigation attorneys.
  • Transcribe electronic dictation and schedule depositions.
  • Various office and client filing; proofreading documents.

Requirements



  • Minimum of 3 years of recent legal secretarial experience within a law firm, at least one of which was in the labor and employment field.
  • Typing 65+ wpm.
  • Law firm billing software is a plus. Familiarity with state and federal rules and procedures.
  • Must have a solid understanding of technical legal terminology as well as court filings.
  • Experienced with trial preparation and briefs.
  • Punctual with excellent attendance.
  • Proficient with generating Tables of Authorities.
  • Strong verbal and written communication skills, as well as excellent proofreading skills.
  • Ability to multi-task, and timely respond to deadlines as well as balance workload.
  • Knowledge of MS Office including Outlook, Word, Excel, and PowerPoint.
  • Strong interpersonal skills and ability to work well in a cooperative, office environment and communicate with attorneys and support staff on every level.
  • High School diploma or equivalent required. 4 year college degree is preferred.

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