Project Accounting Specialist II

1 month ago

Charlotte, North Carolina, United States Hearns Real Estate Solutions, LLC Full time

Job Title: Project Accounting Specialist II

Job Summary:
We are seeking a highly skilled Project Accounting Specialist II to join our team at Hearns Real Estate Solutions, LLC. In this role, you will play a crucial part in supporting the accounting department by analyzing financial information, maintaining accurate records of incoming and outgoing payments, preparing payroll, preparing budgets, and other essential accounting tasks. Additionally, you will work with clients by answering their queries and providing account updates. Your responsibilities will include reconciliation functions, record keeping, and reconciling bank accounts and wire transfers. You will also complete specialized computer tasks for the firm as instructed by the Project Accountant Manager, Chief Executive Officer (CEO), or Chief Operations Officer (COO) to relieve staff of certain essential routine responsibilities and to assist staff by finishing projects and workflows as requested to meet deadlines.

Responsibilities:
• Communicate with vendors and suppliers to ensure accuracy of charges and payments
• Maintain up-to-date knowledge of industry trends and developments
• Enter financial data and transactions
• Analyze budgets and other financial information
• Reconcile bank statements
• Prepare financial reports and statements
• Verify the accuracy of transactions that have been entered
• Process accounts payable and accounts receivable
• Create accounting policies to comply with all rules and regulations
• Process payroll
• Knowledgeable in various contract billing methods: Per Parcel, Not-to-Exceed (NTE), and Time and Expense (T&E)
• Demonstrated ability to work cooperatively and effectively with others to set individual and team goals
• Demonstrated organizational, planning, problem-solving, and prioritization skills
• Excellent written and verbal communication skills
• Ability to work with a team with minimal supervision
• Willingness to work overtime as needed
• Build, implement, and manage all systems for project teams, database management, and project administrative support
• Provide detailed accounts of organized tasks, schedules, or checklists for each project, including timelines, priorities, and potential challenges to meeting deliverables
• Demonstrate the ability to manage and track project documents on a minimum number of parcels to completion to meet deadlines
• Effectively communicate with project teams by phone, text, email, or in-person to inform ongoing project updates
• Practice attention to detail in reviewing contracts, databases, and other complex documents
• Exhibits drive and initiative through positive and professional approaches in written and verbal communications
• Uses resourceful multitasking and performs duties in a timely manner as assigned
• Must be proficient with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, etc.), Dropbox, Adobe Acrobat Pro DC, SharePoint, or equivalent, and other electronic tools
• Pick up and drop off mail at the post office
• Sort and distribute incoming mail
• Scan to inboxes or deliver hard copy when required
• Help to keep copy/print rooms, conference rooms, break room neat and organized
• Back-up person for the receptionist, including scheduled breaks and full days to cover for vacation days, etc.
• Order and put away all office and company supplies and brochures
• Assist with promotional events and ideas & execution
• Order, keep neat, and organize promotional items
• Track purchases & costs
• Some filing of client folders in file cabinets
• Keep forms and brochures supplied
• Prepare folders for agents to use for new projects
• Coordinate lunch meetings and any other special client or employee events (purchase/order food and any additional tasks needed)
• Additional regular division tasks and projects at the instruction of a Manager
• Keep Company Photos organized electronically & in scrapbook
• Scanning/Imaging for all divisions daily and as needed for additional projects
• E&O proof of coverage sent annually and throughout the year to requested carriers
• Event Planning assistance and coordination
• Assist in mailings, stuffing, and labeling
• Assist with Employee Benefit client paperwork needed for enrollments

Qualifications:
• Bachelor's degree in accounting or a related field
• Previous experience as an accountant, bookkeeper, or similar position
• Knowledge of generally accepted accounting principles (GAAP)
• Good with spreadsheets, experienced in Microsoft Excel, QuickBooks, and basic accounting systems
• Strong mathematical and analytical skills
• Excellent attention to detail, time management, and communication skills
• Minimum of 2 years of Project Accounting experience

Preferred Requirements:
• Demonstrated proficiency in automated accounting and project management software, including Project, Billing, and AR. Reporting. Examples of software used: Ajera, Vision, Advantage, Sema 4, Wind2, Timberline, BST, Great Plains, MAS 90 or Axium
• Demonstrated experience in AP Voucher and Expense Report Review, Invoicing, and Accounts Receivable

Competencies:
• Excellent written and verbal communication skills
• Demonstrated organizational, planning, coordination, tracking, and prioritization skills
• Attention to detail and active listening skills

Key Result Areas (KRAs):
• Cost/Project Accounting
• Billing Administration
• Compliance
• Training & Relationships
• Professional Development

• Cost/Project Accounting
• Billing Administration
• Compliance
• Training & Relationships
• Professional Development

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