Court Administrative Assistant

2 weeks ago

McDonough, Georgia, United States Henry County, GA Full time
Salary: $39,037.84 Annually

Location: No. 1 Courthouse Square McDonough, GA

Job Type: Full-time

Job Number: 00158

Cluster: NO CLUSTER

Department: CLERK OF SUPERIOR COURT

Opening Date: 06/04/2024

Closing Date: Continuous

Position Overview

The primary function of this role is to deliver specialized customer service and administrative support while managing routine legal documentation for an assigned court or judicial function. This position serves as the foundational entry point within the series.

Key Responsibilities
  • Engage in customer service activities via phone, mail, and in-person interactions: provide information and assistance related to court operations, services, procedures, documentation, fees, case status, and other inquiries; review and accept legal documents in line with court protocols; distribute forms and documentation; address routine questions or complaints; investigate issues; and initiate resolutions.
  • Perform administrative and clerical support for an assigned court or judicial function: examine incoming and outgoing documents for completeness and accuracy; process documents for filing in accordance with court regulations; manage requests for files and records research; retrieve and deliver requested files and records; and uphold the integrity of unit record indexes and filing systems in both alphabetical and numerical formats.
  • Compile, process, and/or receive case files: conduct background research; request police reports; document victim and witness statements; investigate missing information; create contact lists; record courtroom/trial dates; assign cases to appropriate judges; document assignments in shared spreadsheets; distribute file copies; and stamp/docket new paperwork.
  • Execute data entry in specialized software applications: scan, index, and record court case information and/or legal documents; audit and verify data for accuracy; and maintain precise records and filing systems.
  • Handle various forms that may be confidential or sensitive: process criminal case files, civil case files, adoption case files, property records, applications, traffic citations, or other legal documents; respond to court orders, deeds, citations, and other relevant documents regarding the court system; file court records according to established procedures; process disposed cases for archiving; and assist in the assigned records room.
  • Receive records and prepare receipts for payments of fines, fees, tickets, or other unit-specific payments: conduct daily cash drawer counts; and balance all transactions.
  • Maintain the court calendar: schedule dates and times for hearings, motions, and trials; communicate instructions regarding paperwork and court processes; record case numbers; prepare the calendar for publication; and review the weekly court calendar for accuracy.
  • Process a variety of documentation associated with department/division operations, adhering to designated timeframes and established procedures: receive and review various documentation; complete, process, forward, or retain as appropriate; prepare or complete various forms, reports, correspondence, and other documentation; compile data for further processing or for use in department report preparation; and maintain computerized and/or hardcopy records.
  • Utilize a personal computer to enter, retrieve, review, or modify data, employing word processing, spreadsheet, database, Internet, e-mail, or other software; operate general office or other equipment as necessary to fulfill essential functions.
  • Communicate with supervisors, other County employees, attorneys, law enforcement, the public, and other individuals as necessary to coordinate work activities, review work status, exchange information, or resolve issues.
  • Perform other related duties as required.
Minimum Qualifications
  • High School Diploma or GED required; supplemented by one year of experience providing administrative or clerical support; experience in a judicial or court setting is preferred; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.
Knowledge, Skills, Abilities/ Supplemental Information
  • Specific License or Certification Required: Depending on area of assignment, may be required to possess and maintain Notary Public certification.
  • Specific Knowledge, Skills, or Abilities: Must demonstrate proficiency in performing essential functions and learn, comprehend, and apply all County or departmental policies, practices, and procedures necessary to function effectively in the position.
Henry County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities to perform the primary job functions described in this job description. Henry County encourages both prospective and current employees to discuss potential accommodations with the employer. Henry County will comply with all applicable federal regulations and Henry County's insurance requirements governing workplace anti-drug and alcohol programs. Henry County employees shall be subject to the provisions of the Drug-Free Workplace Act of 1988.

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