Legal Clerk
2 months ago
McDonough, Georgia, United States
Henry County, GA
Full time
Salary: $39,037.84 Annually Location: Henry County, GA
Job Type: Full-time
Job Number: 00158
Cluster: NO CLUSTER
Department: CLERK OF SUPERIOR COURT
Description
The role of this position is to deliver specialized customer service and administrative support while managing routine legal documentation for an assigned court or related function. This position serves as the foundational entry point within the series.
Key Responsibilities
- Engage in customer service activities via phone, mail, and in-person interactions: provide information and assistance concerning court operations, services, procedures, documentation, fees, case status, and other inquiries; review and accept legal documents in line with court protocols; distribute forms and documentation; address routine questions or complaints; investigate issues; and initiate resolutions.
- Execute administrative and clerical support for an assigned court or function: assess incoming and outgoing documents for completeness and accuracy; process documents for filing in accordance with court regulations; manage requests for files and records retrieval; deliver requested files and maintain the integrity of record indexes and filing systems in both alphabetical and numerical formats.
- Compile, process, and/or receive case files: conduct background research; order police reports; document victim and witness statements; investigate missing information; create contact lists; log courtroom/trial dates; assign cases to judges; record assignments in shared spreadsheets; distribute file copies; and stamp/docket new paperwork.
- Perform data entry in specialized software applications: scan, index, and record court case information and legal documents; audit and verify data for accuracy; and maintain precise records and filing systems.
- Handle various forms that may be confidential or sensitive: process criminal, civil, adoption, property records, applications, traffic citations, and other legal documents; respond to court orders, deeds, citations, and other relevant documentation; file court records per established procedures; archive disposed cases; and assist in the records room.
- Receive records and prepare receipts for payments of fines, fees, tickets, or other specific payments: conduct daily cash drawer counts; and reconcile all transactions.
- Maintain the court calendar: schedule hearings, motions, and trials; communicate instructions regarding paperwork and court appearances; log case numbers; prepare calendars for publication; and review weekly court calendars for accuracy.
- Process a variety of documentation associated with department operations, adhering to designated timeframes and established procedures: receive and review various documents; complete, process, forward, or retain as necessary; prepare or finalize various forms, reports, correspondence, and other documentation; compile data for further processing or departmental reports; and maintain computerized and/or hardcopy records.
- Utilize a personal computer to enter, retrieve, review, or modify data, employing word processing, spreadsheet, database, Internet, email, or other software; operate general office equipment as necessary to fulfill essential functions.
- Communicate with supervisors, other County employees, attorneys, law enforcement, the public, and other individuals as needed to coordinate work activities, review work status, exchange information, or resolve issues.
- Perform other related duties as required.
- High School Diploma or GED required; supplemented by one year of experience providing administrative or clerical support; experience in a judicial or court environment is preferred; or any equivalent combination of education, training, and experience that provides the requisite knowledge, skills, and abilities for this role.
- Specific License or Certification Required: Depending on area of assignment, may be required to possess and maintain Notary Public certification.
- Specific Knowledge, Skills, or Abilities: Must demonstrate proficiency in performing essential functions and learn, comprehend, and apply all County or departmental policies, practices, and procedures necessary to function effectively in this position.
