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Multilingual Office Coordinator

2 months ago

Houston, Texas, United States PrideStaff - Houston (Southwest) Full time
Job Overview

Seeking a Multilingual Office Coordinator

Key Responsibilities:

  • Manage and redirect incoming phone inquiries
  • Coordinate and arrange appointments effectively
  • Organize meetings and accurately document minutes
  • Draft and disseminate emails, memos, letters, faxes, and forms
  • Assist in compiling regular reports
  • Establish and uphold an efficient filing system
  • Revise and maintain office policies and procedures
  • Procure office supplies and explore new vendors
  • Maintain updated contact lists
  • Arrange travel logistics
  • Process and reconcile expense reports
  • Offer general assistance to visitors
  • Serve as the primary contact for both internal and external stakeholders
  • Collaborate with executive and senior administrative staff to address requests and inquiries from management

Qualifications and Skills:

  • Demonstrated experience as an Administrative Assistant, Virtual Assistant, or Office Administrator
  • Familiarity with office management systems and protocols
  • Proficient in using office equipment, including printers and fax machines
  • Strong command of MS Office applications (particularly MS Excel and MS PowerPoint)
  • Exceptional time management abilities with a focus on prioritizing tasks
  • Detail-oriented with strong problem-solving capabilities
  • Outstanding written and verbal communication skills
  • Robust organizational skills with the capacity to handle multiple tasks
  • High School diploma; additional qualifications as an Administrative Assistant or Secretary are advantageous
About PrideStaff

PrideStaff is dedicated to your success. Our focus is on understanding your aspirations, priorities, and achievements. Our locally-operated offices strive to meet your needs, track outcomes, gather feedback, and maintain a personal touch. Our commitment to serving you effectively is reflected in our recognition as one of the top .5% in the industry over the past decade.