Pharmacy Licensing Coordinator

5 days ago

Delray Beach, Florida, United States HeliosX Full time
Job Description

HeliosX is revolutionizing healthcare by making it faster and more accessible than ever before. As a Pharmacy Licensing Coordinator, you will play a critical role in ensuring compliance with state licensing regulations and managing pharmacy license renewals.

About the Role

This is a full-time hybrid role based remotely and at our Delray Beach Warehouse. As a Pharmacy Licensing Coordinator, you will be responsible for overseeing pharmacy license renewals, tracking administrative tasks, and ensuring compliance with state licensing regulations.

Key Responsibilities

  • Oversee and manage the renewal of pharmacy licenses across all states and territories, ensuring timely and accurate submissions.
  • Ensure compliance with state and federal regulations, keeping licenses up to date and compliant.
  • Stay informed of changes in state licensing requirements and provide recommendations for process adjustments.
  • Organize and maintain electronic and physical records for all pharmacy licensing.
  • Lead the preparation and submission of change of ownership applications for all state licenses.
  • Coordinate with legal teams, state pharmacy boards, and other stakeholders to ensure smooth processing of ownership change applications.
  • Handle any new licensing applications related to business expansion or regulatory changes.
  • Track all administrative tasks related to licenses, renewals, and ownership change applications, maintaining detailed records of deadlines and correspondence.
  • Manage the organization and storage of all documents, ensuring compliance with company and regulatory standards.
  • Prepare documentation and reports as needed for internal and external stakeholders.
  • Act as a notary public for all necessary documents, ensuring timely and accurate notarizations.
  • Provide general administrative support related to licensing, compliance, and documentation.

Requirements

  • Experience in regulatory compliance, preferably within the healthcare or pharmaceutical industry.
  • Previous experience in administrative roles, particularly with a focus on compliance and regulatory documentation.
  • Familiarity with state pharmacy board regulations and requirements, including the process for change of ownership applications.
  • Experience with document management systems and maintaining compliance records.
  • Notary Public certification or ability to obtain certification upon hire.
  • Ability to manage detailed, highly regulated processes with precision and accuracy.
  • Strong organizational skills, with the ability to track multiple deadlines and prioritize tasks in a fast-paced, deadline-driven environment.
  • Excellent verbal and written communication skills, with the ability to liaise with regulatory bodies, legal teams, and internal stakeholders effectively.
  • Capable of identifying compliance issues and proposing efficient solutions.
  • Proven ability to manage multiple tasks and meet strict deadlines.
  • Proficiency in organizing, maintaining, and retrieving regulatory documentation efficiently.
  • Ability to stay up to date on changing regulations and proactively seek out information to ensure compliance.

What We Offer

  • Generous equity allocations with significant upside potential.
  • 12 days of Paid Time Off (not including 6 days paid holiday).
  • Private Medical Insurance with United Healthcare.
  • Dental and Vision Care coverage with Guardian.
  • Enhanced parental leave.
  • Employer retirement contribution of 3% match through Guideline 401(k).
  • Headspace subscription, with an option to add up to 5 friends or family.
  • Equipment needed for your role, ie. laptop and headset.
  • Free Kindle ebooks, and Audible subscription.
  • Access free HeliosX products and enjoy family discounts.

Why Work with Us?

At HeliosX, we want to improve healthcare for everyone, and to do this we need a team of brilliant people who share that ambition. We are currently a diverse team of engineers, scientists, clinical researchers, physicians, pharmacists, marketeers, and customer care specialists committed to our mission - but we need more talented folks to join us, if we want to achieve our global ambitions.

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