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Library Collection Acquisition Expert
2 months ago
The Howard County Library System is seeking a dedicated Materials Acquisition Coordinator to become a vital member of our Materials Management team. In this capacity, you will:
- Manage invoice processing and facilitate payments for resources acquired for the library's collection.
- Utilize the automated system (Polaris) to locate purchase orders and invoices efficiently.
- Confirm vendor order confirmations to ensure accuracy.
- Monitor and resolve any issues related to order fulfillment.
- Assess order statuses and prepare payment vouchers as required.
- Track deadlines and pricing agreements as necessary.
- Collaborate closely with various stakeholders, including Selectors, the Processing Supervisor, Procurement Specialist, and Senior Accounts Payable Specialist, to achieve departmental objectives.
- Provide backup support for the Materials/Acquisition Specialist.
- Assist with Marina Processing tasks (ILL) as needed.
- Support Processing tasks when required.
- Help Selectors with projects as necessary.
- Contribute to special projects and collections, such as DIY, Art, Video Games, Toys, etc., when needed.
- Perform additional duties and projects as assigned.
- Maintain consistent and reliable attendance.
- Adhere to all organizational policies and procedures.
- Some college education or a degree is preferred.
- Familiarity with the Polaris system is advantageous.
- Experience in bookkeeping is preferred.
- 3-5 years of experience in customer service.
- Exceptional attention to detail.
- Ability to comprehend and retain detailed instructions.
- Proficient in accurate data entry and retrieval.
- Computer literacy, including proficiency in Internet usage, Office 365 tools, and specialized online databases.
- Proven ability to work collaboratively with individuals from diverse cultural backgrounds.
- A demonstrated passion for problem-solving and information analysis.
- Ability to maintain composure under pressure.
- A positive, adaptable, and forward-thinking mindset.
- A sense of humor is appreciated.
- This position allows for some variation in work routine and involves considerable standing, walking, bending, reaching, pushing, pulling, and sitting.
- Some physical activity is required, such as lifting bags or boxes of books and arranging spaces for classes and events.
- This position is located at the Administrative Branch.
- Grade 4; Salary $33.13/hour.
- Reports to the Director of Collection Development.
- Part-time; 20 hours per week, typically Monday - Friday between 8 am and 5 pm.
The Howard County Library System values diversity as its greatest asset. We embrace our multi-cultural and multi-ethnic character, recognizing that all communities, including communities of color and immigrant communities, are essential to our spirit of service, workforce, and long-term success. Equity and empowerment are our top priorities, and we believe all Howard County residents should have equitable opportunities to reach their full potential and share in the benefits of community progress. Our goal is for our workforce to reflect the community we serve, and we actively work to eliminate disparities while welcoming candidates with diverse backgrounds and multicultural skill sets.