Executive Support Specialist

1 week ago


Irvine, California, United States Ultimate Staffing Full time
About the Role

Ultimate Staffing is seeking an experienced Executive Support Specialist to join a prominent property management firm in Irvine, CA. The ideal candidate will be responsible for providing exceptional administrative support to our dynamic team.

Key Responsibilities:

  • Administrative Support: Provide comprehensive support to various departments within the company, ensuring efficient operation of our office.
  • Calendar Management: Manage executive calendars, schedule meetings, and coordinate property tours and appointments with precision.
  • Communication: Handle phone inquiries, take messages, and route calls appropriately, maintaining professionalism and discretion.
  • Documentation: Prepare, proofread, and edit correspondence, reports, and other documentation to ensure clarity and accuracy.
  • File Management: Organize and maintain files, records, and databases, ensuring they are up-to-date and accessible.
  • Office Duties: Perform general office duties, including ordering supplies, photocopying, and filing.

Requirements:

  • Education: Bachelor's or Associate's degree preferred but not required.
  • Experience: Minimum of 1 year of experience in an administrative role.
  • Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), excellent organizational skills, and ability to manage multiple tasks and prioritize effectively.

Benefits:

  • Competitive Salary: $45,000 - $60,000 per annum, depending on experience.
  • Ongoing Training: Opportunities for professional development and growth within the company.
  • Collaborative Environment: Work with a dynamic team in a supportive and inclusive environment.

How You Can Contribute:

We're looking for someone who is proactive, detail-oriented, and able to work independently as well as part of a team. If you're passionate about providing exceptional administrative support and have a keen eye for detail, we'd love to hear from you.



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