Executive Support Specialist

22 hours ago

Irvine, California, United States Aon Full time

About Aon

Aon is in the business of making informed decisions that shape the world for the better. Our mission is to protect and enrich the lives of people around the globe by fostering trust, inclusivity, and diversity within our organization.

As a united team, we are passionate about empowering our colleagues and clients to succeed through strategic support and exceptional service.

The Role

The Executive Support Specialist plays a pivotal role in providing advanced administrative support to senior leaders, client teams, and local teams within a workgroup, practice area, or solution line.

This position involves responding promptly and effectively to work requests, adapting to changing environments, and communicating with internal resources, clients, and other parties in an office-based and virtual working environment.

  • Create and maintain Distribution Groups
  • Schedule meetings, reserve rooms, and arrange catering as necessary
  • Serve as a primary point of contact, leveraging resources to solve problems and seeking answers independently
  • Assist with overflow work from other areas and provide backup support to other Administrative Assistants as needed
  • Prepare, produce, and proofread presentations, documents, and correspondence at an advanced level
  • Submit printing requests and ensure accuracy before distribution
  • Research and book travel arrangements, prepare expense reports, and record time accurately
  • Attend business town halls and coordinate presentations for client and internal meetings
  • Maintain Aon branding expertise and manage OneDrive files, databases, or SharePoint sites as applicable
  • Prioritize work, make progress on assignments, and deliver high-quality results
  • Demonstrate strong organizational and project management skills
  • Exercise discretion when handling confidential matters and show a high level of creativity and latitude
  • Act as a subject matter expert for internal tools and resources, contributing to process improvements
  • Collaborate with Administrative Operations Managers on special initiatives and workstreams
  • Participate in leadership meetings, take notes, and contribute agenda topics

What Sets This Opportunity Apart

This Executive Support Specialist will report directly to the Administrative Operations Manager and provide support to business leaders, client teams, and local teams within a workgroup, practice area, or solution line.

This role involves email and calendar delegation, travel and expense management, document production, ad-hoc projects, and utilizing office applications effectively.

Requirements

  • Show exceptional customer service skills and attention to detail
  • Exhibit superior writing skills, including grammar, punctuation, spelling, and proofreading
  • Demonstrate strong verbal and written communication skills
  • Show self-motivation and independence under minimal supervision
  • Demonstrate strong organizational and project management skills
  • Maintain confidentiality on sensitive matters
  • Show a wide degree of creativity and latitude
  • Suggest approaches for resolving complex problems
  • Maintain a high level of professionalism and positivity when interacting with clients and team members
  • Be self-directed in prioritizing work and projects, demonstrating measurable progress through open communication
  • Display advanced computer literacy in Microsoft Office Suite and other programs as applicable
  • Hold a minimum of 6+ years of relevant experience

Compensation

The estimated annual salary range for this position is $65,000 to $86,000. The actual salary will be determined based on applicant education, experience, skills, and abilities, as well as internal equity and market data. Note that the salary may also be adjusted according to applicant location.

Benefits

Aon offers a comprehensive benefits package for full-time and regular part-time colleagues, which includes:

  • A 401(k) savings plan with employer contributions
  • An employee stock purchase plan
  • Consideration for long-term incentive awards
  • Medical, dental, and vision insurance
  • Variety of leaves of absence
  • 12 paid holidays throughout the calendar year
  • 15 days of paid vacation per year
  • Short-term disability and optional long-term disability
  • Health savings account, health care, and dependent care reimbursement accounts
  • Employee and dependent life insurance and supplemental life and AD&D insurance
  • Optional personal insurance policies
  • Adoption assistance, tuition assistance, commuter benefits, and an employee assistance program with free counseling sessions

Eligibility for benefits is governed by the applicable plan documents and policies.

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