Chief Executive Officer Support Specialist
4 weeks ago
Executive Administrative Assistant to the CEO Job Description
At RMS Companies, we are seeking a highly skilled and experienced Executive Assistant to provide top-level support to our CEO. This individual will be responsible for managing the CEO's schedule, coordinating travel arrangements, and handling various administrative tasks with discretion and professionalism.
Key Responsibilities:
• Provides high-level administrative support to the CEO, including drafting letters, memos, and reports
• Maintains the CEO's schedule, scheduling appointments and meetings, and ensuring timely follow-up
• Schedules and attends meetings on behalf of the CEO, taking notes and recording minutes
• Receives and reviews incoming communications, determining importance and summarizing contents for distribution to staff
• Performs office tasks, including maintaining records, ordering supplies, and performing basic bookkeeping and personal tasks for the CEO
• Manages bill payment and insurance for personal properties, reconciles credit cards, bank accounts, and bills for personal accounts
• Handles computer and technology issues for the CEO, ensures timely and accurate completion of expense reports
• Arranges and manages travel and accommodations for the CEO, coordinates work calendar with personal and volunteer commitments
• Communicates and coordinates with domestic staff, vendors, and contractors, handles various special requests, running errands, and related duties as needed
Requirements:
• Extensive knowledge of office administration, clerical procedures, and recordkeeping systems
• Highly proficient computer skills, with experience using Microsoft Office Suite, Zoom, Microsoft Teams, and other related software/apps
• Excellent organizational skills and attention to detail, impeccable judgment, exercising discretion with confidential and sensitive information
• Excellent time management skills, with a proven ability to consistently meet deadlines, ability to function well in a high-paced and at times stressful environment
• Ability to research topics as requested by the CEO and prepare reports
Equal Opportunity Employer
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