Scheduling Coordinator

2 days ago


Aurora, Colorado, United States The Alden Network Full time
Job Summary

The Scheduling Coordinator plays a vital role in overseeing the coordination of nurse and CNA staffing schedules. This position requires timely collaboration with facility clinical leadership, nurses, and CNAs to ensure that available shifts are filled to the greatest extent possible. The Scheduling Coordinator is responsible for monitoring the effectiveness and efficiency of staffing, as well as communicating the status of nursing operational tasks to the DON on a daily basis.

Key Responsibilities:
  • Completes all staffing schedules, including monthly, weekly, and daily schedules.
  • Meets with the DON/ADON to review staffing goals and needs, and reviews the monthly schedule and weekly openings.
  • Communicates with facility nurses and CNAs to secure scheduling commitments, and takes calls regarding schedule changes and adjusts to ensure coverage.
  • Updates the facility DON/ADON on shifts that are filled, and ensures that staffing schedules and vacancies are posted.
  • Checks vacancies posted daily to determine and identify any vacant shifts that have been requested.
  • Ensures that there is at least one RN providing coverage daily.
  • Ensures that the Daily Staffing Posting is present in the lobby daily.
  • Works with Facility Administration as needed to review other staffing options, such as Activity Aides who are CNAs.
  • Collaborates with Facility Administration and the DON/ADON daily regarding the oversight of RA duties.
  • Collaborates with the Business Office Manager regarding recruitment opportunities.
  • Attends nursing-related job fairs for the purpose of recruitment and hiring.
  • Conducts preliminary interviews with applying CNA, Wound Care Tech, Resident Safety Tech, RAs, and Restorative Aide candidates when necessary.
  • Monitors POC compliance and communicates individual concerns to the DON/ADON.
  • Maintains a weekly record of shifts that have been filled.
  • Participates in staffing meetings to communicate needs and plans.
  • Files and Stores staffing assignment sheets daily with real-time adjustments entered.
  • Works closely with union representatives when applicable to eliminate conflicts and/or grievances against the facility.
  • Provides education, training, and completes competencies on CNAs and RAs.
  • Collaborates with the DON/ADON, Administrator, and Business Office Manager on staff retention and employee engagement initiatives.
  • Serves as Manager on Duty on weekends, evenings, and/or holidays as scheduled.
  • Works closely with restorative and wound departments to ensure staff compliance according to the needs of the residents and all assigned programs are carried out and performed, including adequate documentation.
Qualifications:
  • Must have been a Certified Nursing Assistant with at least one year of current experience working in long-term care, unless already serving in the role. All hires after 1/2022 must be CNAs.
  • Demonstrates full competency in all areas of the CNA work responsibilities (if a CNA).
  • Demonstrated success in collaborating and communicating with peers.
  • Demonstrates the ability to teach and competency all CNA skills (if a CNA).
  • Demonstrates leadership and supervisory ability and willingness to work harmoniously with employees.
  • Must have the ability to multitask (managing day-to-day functions as well as collaborating on scheduling).
  • Demonstrates interest in the importance of the care of the residents.
  • Demonstrates interest in the importance of staff retention.
  • Must possess the ability to make independent decisions when circumstances warrant such action.
  • Must possess the ability to deal tactfully with employees at all levels.

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