Program Secretary

3 weeks ago

Irving, Texas, United States Irving ISD Full time
Job Title: AEL Program Secretary

Irving ISD is seeking a highly organized and detail-oriented AEL Program Secretary to support the Adult Education and Literacy Grant (AEL) Program Manager and Instructional and Program Staff in the implementation of all program responsibilities.

Key Responsibilities:
  • Maintain inventory records for materials, technology hardware/software, curricula, and testing materials.
  • Answer incoming calls, take reliable messages, and provide ABE information to the public.
  • Assist in writing letters, memos, and reports necessary to meet the Adult Education program guidelines.
  • Facilitate childcare processes for sites with childcare.
  • Assist with registrations and orientations for incoming students.
  • Ensure office space is organized and operational for daily processes.
  • Compile and distribute management communications to staff and students upon request.
  • Maintain documentation and backup information for all contracts and payroll matters.
  • Process documentation, payroll reports, and budget reports in MUNIS.
  • Process monthly and bi-weekly payroll.
  • Retrieve and enter data into Kronos.
  • Coordinate and assign AEL substitute schedule for at least 20 sites.
  • Maintain physical and computerized departmental files, records budget activities, and disseminate information to supervisor(s) as necessary.
  • Assist in the coordination and implementation of all department meetings/events/trainings.
Requirements:
  • Accredited High School Diploma or equivalent.
  • One (1) year of related experience.
  • Excellent computer skills with knowledge of MS Office professional and MS Windows.
  • Ability to successfully complete assignments accurately, in a timely manner, with general supervision.
  • Ability to work effectively with all levels of district personnel as well as linguistically and culturally diverse constituencies.
  • Knowledge of Adult Basic Education regulation to meet federal, state, and local guidelines.
  • Knowledge of payroll and budgeting systems (Kronos and MUNIS).
  • Ability to maintain accurate records and prepare accurate and timely correspondence.
  • Problem-solving skills in researching and responding to inquiries and other tasks assigned.
  • Organizational, prioritization, communication, customer service, and interpersonal skills required to achieve the goals of the position.
Working Conditions:

Frequent in-district and occasional in-state or national travel. Occasional prolonged and irregular hours.

Perform all duties in a safe and responsible manner. Observe all safety precautions.

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