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Executive Assistant

2 months ago

Jacksonville, Florida, United States Vaco Full time
Administrative Support Specialist

Vaco is seeking a highly skilled Administrative Support Specialist to provide exceptional support to our attorneys and ensure the smooth operation of our office.

Key Responsibilities
  • Provide administrative support to attorneys, including transcribing, formatting, and inputting documents, as well as editing and proofreading materials for accuracy and quality.
  • Schedule appointments, arrange travel, and monitor court appearance dates to ensure seamless coordination.
  • Prepare pleadings, file court documents, and maintain attorney meetings to facilitate efficient communication.
  • Assist attorneys in preparing for trials, hearings, and depositions by providing research and administrative support.
  • Draft legal documents, such as subpoenas and pleadings, to ensure accuracy and compliance.
Requirements
  • 2+ years of experience in a similar role is preferred.
  • Strong communication skills and ability to work effectively as part of a litigation team.
  • Excellent organization skills, detail-oriented, and ability to operate well under pressure with minimal supervision.
  • Highly motivated and able to work in a fast-paced environment.
Desired Skills and Experience
  • Minimum of 2 years of experience as an Administrative Support Specialist or in a similar role.
  • E-filing experience with State and Federal Courts is highly desirable.
  • Calendaring, setting up, and handling drafts to ensure efficient workflow.
  • Billing experience is highly preferred, but training will be provided.
  • Research experience is of great importance to support attorneys in their work.