San Francisco Site Lead

3 weeks ago

San Francisco, California, United States OpenAI Full time
About the Team

The Real Estate and Workplace Services team at OpenAI plays a pivotal role in crafting and maintaining the physical environments that fuel our innovation and growth. This team ensures our facilities align with our dynamic business objectives, managing daily operations, optimizing workspace designs, and managing leasing and planning for our real estate portfolio. With a strong focus on sustainability and efficiency, the team works closely with internal stakeholders and external partners to create spaces that not only reflect our brand's identity and culture but also enhance employee productivity and well-being.

About the Role

As a Workplace Site Lead, you will be the glue that holds the building and its occupants together. You will be responsible for building out workplace operational programs by collaborating with our Workplace and Real Estate team. You will align with other site leads in our HQ to maintain a consistent expectation across our campus, regardless of the team or location an employee belongs to. You will also help maintain workplace-related documentation and publish relevant documents and communications to the larger organization, as well as support the Workplace operations team in meeting their standards of workplace excellence.

This role is based in San Francisco, CA and requires in-office presence 5 days a week.

Key Responsibilities:
  • Foster strong relationships with key internal teams and external partners to ensure smooth day-to-day operations.
  • Collaborate on cross-functional projects, policies, and workplace initiatives to promote a unified employee experience across all sites.
  • Support workplace programs, including daily food operations, event management, and other employee services that contribute to a positive work environment.
  • Lead and manage key projects that address the evolving needs of a hyper-growth workspace, from construction to office redesigns and more.
  • Oversee change management processes, helping teams adapt to organizational scaling and frequent shifts in operational priorities.
  • Coordinate office maintenance and resources, ensuring that supplies, equipment, and facilities are properly managed to support daily operations.
  • Serve as a connector between program departments such as Food, Events, Transportation, FF&E, Design & Construction, and other workplace-focused groups, ensuring cohesive and effective collaboration.
You Might Thrive in This Role If:
  • You possess exceptional communication and interpersonal skills, allowing you to build and maintain strong relationships with both internal teams and external stakeholders.
  • You are highly organized with a talent for multitasking, able to prioritize a diverse range of responsibilities in a fast-paced environment.
  • You have proficiency in Microsoft Office, Google Workspace, and other workplace management tools like ticketing systems, visitor management, and space planning software.
  • You excel in using data and workplace technology to back up operational policies and decisions.
  • You are passionate about building and scaling workplace programs from the ground up and enjoy being part of a rapidly growing, mission-driven organization.

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