School Operations Manager

4 weeks ago

New Orleans, Louisiana, United States NOLA Public Schools Full time
NOLA Public Schools Vision

The vision of NOLA Public Schools is to provide a high-quality education that fosters individual capabilities, promotes physical and mental wellness, and prepares students for civic, social, and economic success.

Job Summary

The Operations Manager will report to the Director of School Support Operations and play a key role in supporting district teams across the division, including Systemwide Programming, McKinney-Vento, Local Education Agency (LEA) coordination, and School Support. The Operations Manager will be responsible for supporting teams through general business administration, coordination, and administrative data management and reporting. This includes tasks such as tracking contracts, memorandums of understanding, and procurement logistics, including quotes, invoices, requisitions, and purchase orders. The Operations Manager will also provide additional capacity to the team as needed to plan and prepare for meetings, convenings, trainings, or other special events.

Key Responsibilities

  • Provide regular oversight of all action-items related to procurement in the district's MUNIS database;
  • Monitor and maintain the status of Requisitions and Purchase Orders to ensure timely resolution and communication of potential problems;
  • Maintain all departmental grant business administration to ensure compliance, including the creation of financial and programmatic reports for both internal and external partners;
  • Maintain department and school files, including requisitions, purchase orders, bids, quotes, and other correspondences;
  • Provide periodic reporting related to the purchasing function;
  • Maintain appropriate records/files for internal and external audits; maintain purchase order files in audit-ready condition;
  • Manage regular communication with departments across the organization (Administrative Office, Legal, Finance, Human Resources, Purchasing, Exceptional Children's Services, etc.) to ensure that all contracts and purchases move swiftly through the appropriate processes;
  • Support grant applications for the department;
  • Support the work of several district teams across the division;
  • Provide additional capacity across all division teams and their functions during peak times of the year;
  • Manage the NOLA-PS Charter School Newsletter;
  • Perform other duties as required.

Requirements

  • Bachelor's degree in Business Administration, Accounting, or a related field, plus two years of progressively responsible experience in the purchasing or procurement areas of a large public or private agency, preferably in education. Experience may be substituted for education on a year-to-year basis;
  • Minimum of 5 years of professional experience required;

Preferred Qualifications

  • Excellent verbal and written communication skills, including the ability to effectively communicate with internal and external customers;
  • Basic computer and office software proficiency (MS Office - Word, Excel, and Outlook);
  • Ability to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service;
  • Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices;
  • Exceptional ability to build relationships with internal and external stakeholders;
  • Excellent organizational, planning, and multitasking skills;
  • Excellent information-gathering and monitoring skills;
  • Strong interpersonal communication skills, including the ability to work cooperatively and courteously with others and communicate with a variety of personalities in a tactful, pleasant, and professional manner;
  • Ability to work well under pressure, while projecting high motivation, maintaining strict confidentiality, and handling sensitive information with tact and diplomacy. Ability to follow-up/follow-through on assignments is essential;
  • Attention to detail and accuracy.

Salary Range

$50,400 - $78,735 a year

Work Environment

The Operations Manager will work in a standard office environment with occasional travel to school sites. The position requires the ability to use motor coordination with finger dexterity, such as keyboarding and machine operation, and to exert physical effort in handling objects more than 30 pounds rarely. The position also requires exposure to physical occupational risks, such as cuts and burns, and to physical environment elements, such as dirt, odors, and noise, rarely. The normal setting for this job is an office/school setting.

Performance Evaluation

The employee will be evaluated based on the above position using either two methods: via COMPASS or a NOLA-PS evaluating instrument. If the employee holds an Educational Leadership certification, he/she will be evaluated via COMPASS to ensure renewal of certification.

EEOC Statement

NOLA Public Schools is committed to equal employment opportunities regardless of race, color, genetic information, creed, religion, sex, sexual orientation, gender identity, lawful alien status, national origin, age, marital status, and non-job-related physical or mental disability, or protected veteran status.

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