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Property Management Assistant

2 months ago

East Brunswick, New Jersey, United States F. GREEK DEVELOPMENT, INC Full time
Job Overview

Position: Assistant Property Manager

Role Summary:

The Assistant Property Manager (APM) is essential in supporting the Property Management Team in overseeing and operating industrial real estate assets, specifically warehouses. Collaborating closely with the Director of Property Management, Property Managers, and the Operations Coordinator, the APM will undertake a variety of tasks, including regular inspections, managing daily maintenance and repairs, liaising with tenants and vendors, and ensuring adherence to lease agreements and vendor contracts.

F. GREEK DEVELOPMENT, INC is in search of a driven and enthusiastic individual with exceptional customer service abilities and a knack for relationship building. This entry-level role offers a distinctive opportunity for recent graduates or junior-level candidates eager to gain insights into property management under the guidance of seasoned Property Managers within a vibrant and active team environment. We encourage individuals who are passionate and ready to contribute their skills to our organization.

Key Responsibilities:

  • Engage in regular property inspections and document observations.
  • Facilitate and generate work orders for necessary maintenance and repairs through input from the Facility Manager or by establishing service contracts.
  • Assist in conducting tenant move-in or move-out inspections and ensure that all work is completed prior to the start or end of leases.
  • Prepare and submit relevant documentation to local authorities to secure Certificates of Occupancy.
  • Support financial operations such as processing vendor invoices and estimating costs. Gain understanding of how maintenance, repairs, and enhancements fit into a property's operational and capital budget.
  • Address tenant inquiries and concerns promptly and professionally to cultivate positive relationships.
  • Collect new and renewal certificates of insurance from tenants and vendors; verify to ensure compliance with lease agreements and service contracts.
  • Gather necessary onboarding documentation from new contractors, including W9 forms, Certificates of Insurance, and Indemnification Agreements.
  • Comprehend and interpret leases, amendments, and related documents.
  • Assist in conducting property tours and learn to create virtual documentation of tenant spaces as required.
  • Participate in training sessions and hands-on experiences to enhance knowledge of building systems such as fire alarm panels, fire pumps, sprinkler systems, thermostats, electric panels, and circuit breakers, as well as HVAC systems and utility shut-off valves.
  • Perform various administrative or procedural tasks as needed or requested.

Qualifications:

  • Bachelor's degree in business administration, engineering, real estate, or a related field is preferred.
  • Experience ranging from 0 to 3 years.
  • Desire to learn and advance in the property management sector.
  • Proven organizational skills with the ability to multitask, prioritize, and ensure timely completion of tasks and projects.
  • Strong analytical skills with the capability to identify root causes of issues and implement effective solutions.
  • Ability to work independently as well as collaboratively within a team setting.
  • Excellent written and verbal communication skills, with the ability to interact professionally with tenants, clients, vendors, and team members.
  • A commitment to participating in educational courses for related commercial real estate organizations and affiliations.
  • Proficiency in Microsoft Office Suite, particularly Word, Excel, and Outlook.