HOA Property Manager

4 days ago

College Station, Texas, United States The Arena Group Full time
Job Summary

The Arena Group seeks a highly organized and motivated HOA Manager to oversee the management of our homeowner associations (HOAs). This role requires strong leadership abilities, excellent communication skills, and a deep understanding of property management.

This in-person position is located in College Station, TX. As an HOA Manager, you will act as a liaison between homeowners, vendors, and the board of directors while ensuring compliance with HOA regulations, budgets, and maintenance schedules.

Responsibilities
  • Owner Relations
    • Serve as the primary point of contact for homeowners, addressing questions, concerns, and requests in a professional and timely manner.
    • Foster positive relationships with homeowners and board members, ensuring all parties are informed about HOA policies and procedures.
    • Resolve disputes and conflicts with a focus on maintaining a cohesive community environment.
    • Keep homeowners updated on ongoing and upcoming community projects, policy changes, and important HOA news.
  • Meetings & Reports
    • Prepare and distribute agendas, minutes, and reports for HOA board meetings.
    • Attend all board meetings, present reports, and provide recommendations to assist in decision-making.
    • Prepare and present monthly, quarterly, and annual reports on financial performance, compliance status, and operational activities.
    • Ensure all records are maintained according to legal standards and best practices.
  • HOA Budget & Administration
    • Develop, monitor, and manage the annual HOA budget, ensuring alignment with financial goals and legal requirements.
    • Coordinate and oversee vendor contracts, ensuring all services are provided within budget and on schedule.
    • Review and approve invoices and manage collection of HOA fees and assessments.
    • Ensure compliance with state and federal regulations, and maintain accurate documentation of all financial and legal activities.
  • Repairs & Maintenance
    • Oversee and coordinate property maintenance, repairs, and improvement projects to ensure the community remains in excellent condition.
    • Collaborate with vendors and contractors to ensure work is performed according to HOA standards and contract terms.
    • Conduct regular inspections of common areas and amenities, ensuring that repairs are completed in a timely and cost-effective manner.
    • Manage the reserve fund for future repair and replacement projects, ensuring that all work is adequately funded.
  • Lead, Manage & Accountability
    • Provide leadership to on-site teams and vendors, ensuring everyone is aligned with community goals.
    • Hold all team members, vendors, and contractors accountable to performance standards, deadlines, and community rules.
    • Establish and enforce policies that promote a safe, welcoming, and harmonious living environment for all residents.
    • Regularly review performance metrics and work with team members to address any areas needing improvement.

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