Museum Collections Assistant

3 days ago

Brooklyn, New York, United States Brooklyn Museum Full time
About the Brooklyn Museum

The Brooklyn Museum is a world-renowned cultural institution dedicated to preserving and showcasing art, history, and heritage. Our mission is to bring people together through art and experiences that inspire celebration, compassion, courage, and the will to act. Our vision is to serve as an institution where art is a powerful force for personal transformation and social change. Celebrating our differences and learning about our diverse communities through our collections, exhibitions, and programming is the core of who we are and what we do.

We are committed to creating and cultivating a diverse community of talented, passionate people who are inspired to make the Museum an important hub of community activity and a great global destination. Our staff have the opportunity to grow their professional skills and work collaboratively with colleagues they admire and respect.

About the Role

The Collections Information Assistant works closely with the Senior Manager of Collections Information in the Museum's TMS database. This position supports the work of the Registration and Collections Management, Curatorial, and Conservation departments, meeting the high standards set for collections care. The ideal candidate will have previous experience with The Museum System (TMS) or other museum collections databases, as well as familiarity with museum registration procedures and cultural heritage metadata standards. They will be responsible for making daily updates to object and location information in the collections database, providing support for the Conservation department, and reviewing and maintaining media records in TMS. Additionally, they will provide technical support and assistance to staff users of TMS, provide TMS training for staff and interns, and assist with TMS-related recordkeeping and paper file management. The Collections Information Assistant will also participate in the development of data entry guidelines and procedures, assist with data clean-up projects, and perform other database and technology-related projects as assigned. If you have a passion for art, history, and culture, and are looking for a challenging and rewarding role in a dynamic and collaborative environment, we encourage you to apply.

Responsibilities
  • Make daily updates to object and location information in the collections database per the Museum's format guidelines
  • Provide support for Conservation department; assist with condition report-related documentation in TMS
  • Review and maintain media records in TMS, including media linking and metadata standardization
  • Provide technical support and assistance to staff users of TMS
  • Provide TMS training for staff and interns
  • Assist with TMS-related recordkeeping and paper file management
  • Participate in the development of data entry guidelines and procedures
  • Assist with data clean-up projects to standardize information per format guidelines
  • Assist with exhibition and loan records in TMS on an as-needed basis
  • Other database and technology-related projects as assigned
Qualifications
  • Previous experience with The Museum System (TMS) or other museum collections database
  • Familiarity with museum registration procedures and cultural heritage metadata standards for cataloguing art and artifacts (Getty Thesauri, VRA CCO, etc.)
  • Bachelor's degree in art, art history, museum studies, library science, or computer science, or one year of related work experience
  • Ability to perform accurate data entry, meticulous attention to detail, and excellent organizational and recordkeeping skills
  • Experience with digital asset management and media file metadata
  • Visual acuity, including an ability to read a variety of handwritten and typewritten documents
  • Ability to meet deadlines, follow editorial and format guidelines, and focus on detailed work in a fast-paced, open-office environment
  • Excellent grammar, spelling, and punctuation
  • Ability to work well independently and with a team on complex collection research projects
Preferred skills
  • Advanced experience with TMS
  • Experienced with a range of office software including Microsoft Teams, and Google Drive
  • Familiarity with NetX
Department: Registration and Collections Management
Reports to: Senior Manager of Collections Information
Position type: Full-time
Salary: $50,169.42
Union status: Union- DC37 Local 1502
FLSA status: Non-exempt
Schedule: 35 hours per week, Monday through Friday, 9 am to 5 pm

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