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Real Estate Administrative Coordinator
2 months ago
Lincoln Property Company is committed to maintaining a professional environment and does not accept unsolicited resumes from third-party recruiters unless they have been specifically contracted for a particular position. Any unsolicited submissions will be acknowledged with the understanding that Lincoln Property Company reserves the right to hire the applicant without any fees owed to the submitting agency.
The role of the Real Estate Administrative Coordinator involves supporting the Property Management Team in various administrative and operational tasks related to the assigned properties.
KEY RESPONSIBILITIES
The Real Estate Administrative Coordinator plays a crucial role in addressing and managing property-related inquiries and concerns from Property Managers, Clients, and Tenants. This position requires a high level of professionalism and effective communication skills.
- Serve as the initial point of contact for tenants and vendors visiting the Management office; escalate issues as necessary.
- Maintain and update property contact lists and emergency information.
- Coordinate and assist with deliveries to and from the property dock area.
- Foster positive relationships with tenants, property owners, and staff members.
- Ensure proper processing of invoices by coding for property manager approval, maintaining an invoice tracking spreadsheet, and submitting for payment.
- Oversee the property work order system within the CMMS, including inputting and dispatching work orders, closing tasks, tracking time, and generating reports.
- Create, submit, distribute, and monitor vendor contracts.
- Organize and maintain property files in both electronic and hard copy formats.
- Ensure all Vendor Certificates of Insurance, W-9s, and other necessary forms for Contractors are current.
- Conduct property inspections and generate reports to ensure quality assurance and effective customer service.
- Assist in compiling monthly and quarterly reports for the client and property management team.
- Provide comprehensive administrative support, including phone assistance, report generation, filing, and correspondence distribution.
- Coordinate and assist with meetings and special events held at the property as required.
- Help keep the Client's Policies and Procedures updated.
- Order office and kitchen supplies as necessary.
- Perform additional duties as assigned.
QUALIFICATIONS
- A four-year degree and a minimum of 3 years of relevant experience, or an equivalent combination of education and experience.
- Experience in Real Estate is highly desirable.
- Familiarity with commercial real estate documentation and work order processes.
- Proficient in Microsoft Word, Excel, PowerPoint, Adobe Acrobat/PDF, and Outlook.
- Strong interpersonal skills with the ability to maintain professionalism in sensitive situations.
- Excellent verbal and written communication skills.
- Strong organizational abilities with attention to detail.
- Proven track record of delivering exceptional internal and external customer service.
About Lincoln Property Company
Lincoln Property Company is recognized as one of the largest private real estate firms in the United States, offering a comprehensive suite of real estate services and innovative solutions to a diverse range of clients. With a portfolio that spans various asset types, Lincoln Property Company supports the entire real estate lifecycle across multiple sectors.
All job offers are contingent upon the successful completion of a background check and verification of eligibility to work in the United States.
By submitting your information or resume in response to this opportunity, you acknowledge that your personal information will be handled in accordance with Lincoln Property Company's privacy policy.
