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Fire/EMS Business Manager

1 month ago

Sun Prairie, Wisconsin, United States City of Sun Prairie, WI Full time
Job Summary

We are seeking a highly skilled and experienced Financial Analyst to join our team as a Fire/EMS Business Manager. This is a full-time position that will provide financial, analytical, and executive support to the Fire/EMS Chief and coordinate assigned activities with other supervisory Fire/EMS staff members.

Key Responsibilities
  • Assist in the development and implementation of financial management goals, policies, priorities, and procedures.
  • Oversee and participate in the development and administration of Fire/EMS departments' annual operating and capital budgets.
  • Conduct research and perform complex data analysis to propose process and operational changes that enhance department efficiency and financial outcomes.
  • Coordinate responses to financial and/or technical inquiries from the general public, elected officials, and other City Departments.
  • Research and propose technology and other innovative solutions to strengthen controls and financial outcomes.
  • Assist with identifying funding sources to support existing and planned program activities and participate in the development, writing, and submission of grant proposals to federal, state, and private funding agencies.
  • Reviews and monitors with the department purchasing activities to ensure adequate funds are available and processes meet City policies, procedures, and rules.
  • Participate in long-term planning processes to ensure funding for large and critical operating, staging, and equipment expenses.
  • Reviews and audits the department's payroll processes and procedures to ensure biweekly payroll activities are accurate and within the scope of all City pay policies.
  • Develops and monitors financial and administrative policies to ensure desired outcomes are achieved.
  • Provides backup coverage for the Business Services Specialist role, which includes providing administrative assistance to the Chief and Deputy Chief and responding to internal/external inquiries.
  • Provides responses to inquiries from the general public, elected officials, and other City Departments regarding customer complaints, problem resolution operations, etc.
  • On behalf of the Chief's office, may prepare and distribute reports for the Public Safety Committee and/or Police & Fire Commission agenda packets.
  • Prepares staff reports, resolutions, and/or presentations for Committee and Common Council Meetings.
  • May attend meetings of the Public Safety Committee and/or Police & Fire Commission when financial issues are discussed.
  • Conducts research and the preparation of detailed reports including recommendations and implementation strategies.
  • Acts as liaison between department staff and other City departments, divisions, and outside agencies.
  • May assist City Administrator Office with various projects involving financial or process analysis of public safety department activities.
Requirements
  • Bachelor's degree in Public Administration, Business Administration, Accounting, Finance, or related field, or an equivalent combination of education and experience.
  • Between four to six years of progressively responsible municipal government experience, preferably in a Fire/EMS environment, managing complex budgets from a variety of funding sources.
  • Knowledge of local government budget, finance, accounting principles, and practices.
  • MS Office.
  • Ability to prioritize and manage multiple tasks while meeting deadlines, work independently with a high degree of initiative, excel in a collaborative environment through building relationships, interacting with peers and managers on complex financial and analytical matters, communicate clearly and effectively, both verbally and in writing, use some discretion or judgment exercised, but supervisor is normally available, develop critical goals and objectives for the department that if an error were to occur it could result in critical financial loss, develop policies and procedures for an entire department, plus occasional participation in the development of policies which affect other departments in the organization.
  • Skill in effectively communicating with internal and external contacts in which require skill in dealing with, and influencing others, and initiating changes in policy/procedures to address the issue to avoid having to deal with the issue again in the future.
Benefits
  • Health Insurance: The City provides 100% premium payment for single or family coverage through Group Health Cooperative Select HMO plan or PPO Plan for those living outside the coverage area.
  • Access to our Employee Wellness Clinic: myspwellnessclinic.org.
  • Dental Insurance: The City provides 100% premium payment for single or family coverage.
  • Life Insurance: The City provides 100% premium payment for basic coverage (1 times annual salary).
  • Income Continuation Insurance: This benefit provides up to 75% of your average earnings if you become disabled.
  • Vision Insurance: Available for the employee to purchase at their own expense.
  • Pet Insurance: Available for the employee to purchase at their own expense.
  • Retirement: Wisconsin Retirement System which requires a matching 6.9% employee contribution.
  • Deferred Comp, Traditional or Roth IRA: The employee can participate in a 457 Deferred Comp Plan, IRA Traditional or Roth IRA, if they choose.
  • Sick Leave: Accumulation of one day per month. At retirement ability to convert sick balance up to 120 days into a Health Reimbursement Account (HRA).
  • Paid Parental Leave: Employees who meet the eligibility criteria and have a qualifying event, shall receive 240 hours of paid parental leave and 80 hours of paid caregiver leave (prorated for part time). Both run concurrent with Family Medical Leave.
  • Vacation: Vacation is earned on your anniversary. Upon Start Date - 15 days vacation. Completion of 5 years - 20 days vacation. Completion of 10 years - 25 days vacation. Completion of 15 years - 30 days vacation.
  • Holidays: The following Holidays are observed: Dr. Martin Luther King Jr. Birthday, Memorial Day, Fourth of July Labor Day, Thanksgiving Day the day after Thanksgiving Day, Christmas Eve Day Christmas Day, New Years Eve Day New Years Day. Two Personal Days are given at the beginning of each year (prorated if hired after July 1 and not available if hired after October 1).