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Project Coordinator

2 months ago

Dickinson, United States K.R. Allen Services Full time
Job Description

**Job Summary:**

K.R. Allen Services is seeking a highly skilled and experienced Project Coordinator to join our team. As a Project Coordinator, you will play a vital role in supporting the Project Manager with administrative functions, allowing them to focus on executive-level responsibilities.

Key Responsibilities:

  • Assist the Project Manager with administrative tasks, such as tracking and monitoring project progress, expenses, and labor costs.
  • Develop and maintain spreadsheets to assist with budget tracking, administrative, and financial aspects of projects.
  • Prepare Work Authorization forms for new contracts, modifications, and job closures.
  • Review invoices for consistency with contract requirements and rates.
  • Assist in preparing contracts with clients and subconsultants, as well as contract modifications.
  • Organize, participate, record, and distribute meeting minutes as directed by the Project Manager.
  • Perform special projects as assigned by the Project Manager.
  • Prepare periodic reports as assigned by the Project Manager.
  • Follow up and report on accounts receivable and unbilled issues.
  • Assist in reviews of contracts and preparation of Management Approval (MAR) forms.
  • Interact directly with the Project Manager, clients, and subconsultants.
  • Perform routine tasks with minimal supervision.
  • Consult with the Project Manager concerning unusual problems and developments.

Requirements:

  • Minimum College graduate degree in business or accounting-related field.
  • Minimum five years of experience in Executive-level support or equivalent experience.
  • High level of proficiency in all MS Office products, especially Excel and Word.
  • Familiarity with client-specific contractual requirements.
  • Understanding of contract terms, accounting principles, and budget tracking.
  • Good problem-solving, organizational, people, math, and accounting skills.
  • Prior experience in budget reconciliation and financial analysis.
  • Experience in corporate communications (to include report preparation, formatting, and delivery).
  • Able to work independently and self-supervised.
  • Deadline-oriented.
  • Employee-to-employee interaction and fact-finding.