Construction Project Manager Assistant
4 weeks ago
Job Summary:
The Construction Project Manager Assistant is responsible for providing administrative support to the project management team. This includes daily correspondence and interaction with clients, subcontractors, and vendors related to project scheduling, equipment, and materials.
Key Responsibilities:
- Process RFIs, change orders, project e-mails, plans, equipment release forms, transmittals, etc.
- Archive iterations, i.e. addendums or bulletins to drawings and specification in an organized manner electronically
- Monitor labor/material/sub-contractor costs and budgets
- Create and track project Request for Change paperwork and Change Orders
- Complete required compliance documentation for customer or general contractor
- Issue Purchase Orders and track materials to ensure timely arrival per project timeline
- Create and maintain project binders and ensure that all applicable communication for the project is filed properly
- Prepare Request for Quotes as required by Estimating Department
- Follow up with general contractors or customers after bid opening
- Attend on-site and off-site meetings as necessary
- Contract administration, working with estimating and project management in creating and issuing contract and purchase orders for the project
- Ensure that project contracts, bids and governmental development applications are completed and filed on time
- Assist the project management team with document control needs and change orders
- Interact with clients, vendors and staff in a professional, courteous and appropriate manner
Requirements:
- Three to five years of work-related experience preferred
- Two years of work experience in the construction industry preferred
- Three years of work experience as a Project Manager assistant preferred
- Effective written and verbal communications
- Able to work 40+ hours per week
- Must be detail oriented, organized and confident in the ability to complete tasks in an effective manner
- Self-Sufficient skills in use of Word, Excel, Outlook and strong general computer skills
- Basic understanding of blueprints
- Strong organizational skills
- Confident in managing multiple tasks at one time
- Driven in a fast-paced setting
Education:
Associates and/or bachelors degree in Business or Construction related fields preferred.
Additional Eligibility Qualifications:
- Maintains a valid drivers license and be insurable under company insurance provider/program
Security Clearance:
None required for this position.
AAP/EEO Statement:
Ho-Chunk, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. However, preference may be extended to persons of Indian descent in accordance with applicable laws.
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