Finance Coordinator

1 day ago

New York, New York, United States Harlem Grown Full time
About Us

Harlem Grown is a leading organization in urban farming, sustainability, and nutrition, dedicated to inspiring youth to live healthy and ambitious lives through mentorship and hands-on education.

Our Mission

We operate 13 urban agricultural sites, featuring soil-based urban farms, school gardens, hydroponic greenhouses, and a mushroom chamber, all located in Central Harlem, Manhattan.

Our Programs

Our youth-focused programs include intensive school partnerships, educational farm tours, a summer camp, a Saturday enrichment program, monthly community events, an afterschool program, and our Mobile Teaching Kitchen.

Role Overview

The Finance Coordinator will support the financial resiliency of Harlem Grown by contributing to detailed and accurate accounting functions, meeting all accounting organizational policy and regulatory standards, and collaborating with the finance and operations team to support the organization.

Responsibilities
  • Review invoices, employee reimbursements, and accounts payable for accuracy and ensure accurate coding and documentation for all transactions.
  • Facilitate payables and reimbursement approval process, entering and processing payments after approval.
  • Ensure accurate transaction-level coding of all restricted assets at least quarterly, providing complete financial reports to the Development Team.
  • Reconcile organization credit card and purchase card usage, receipt tracking, and expense coding.
  • Act as a point of contact for staff regarding coding questions for expenses or reimbursements and status updates for all payables.
  • Prepare deposit records for check deposits, credit card and ACH donations processed, and assist in handling of cash receipts as necessary.
  • Support monthly reconciliation of other fundraising merchant services data to accounting records.
  • Support special projects to continuously improve, automate, and scale forecasting and reporting tools, processes, and methodologies.
  • Organize and maintain all financial filings, ensuring monthly financial statements are downloaded and available in both electronic and paper files.
  • Support the annual audit process, month-end process, including reconciliations of outside data sources to internal accounting data.
  • Assist in the annual budget process and ad-hoc report requests.
  • Ensure accuracy and timeliness of all work, researching/reconciling all discrepancies and performing internal audits as needed.
  • Ensure compliance with all accounting and internal control policies, procedures, and systems.
  • Ensure compliance with all government regulations and funder requirements regarding financial practices and recording.
  • Complete and coordinate special projects and research assignments as assigned.
Qualifications
  • Bachelor's degree along with 1-2+ years of experience in a finance/administrative position.
  • Advanced Excel and financial modeling skills.
  • Familiarity with Quickbooks Online, SalesForce, and/or other comparable accounting software.
  • Strong organizational skills with a keen attention to detail.
  • Comfort with using technology to generate and analyze data strategically.
  • Proficient written and verbal communication skills.

This is a full-time, non-exempt position.

At Harlem Grown, diversity, equity, and inclusion are at the heart of what we do. We are an equal opportunity employer, committed to creating a culture of inclusivity, where each individual feels as if their identity, experience, and values are represented and supported.

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