Administrative Coordinator

2 days ago


Annandale, Virginia, United States Fairfax County, VA Full time
Job Overview

Fairfax County, VA is seeking a skilled Administrative Assistant III to join their team. This role offers a competitive salary and excellent benefits package.

Key Responsibilities
  • Provide complex administrative support to the Annandale Unit-Adult Services, Adult Protective Services, and Adult and Aging programs;
  • Independently support the critical administrative functions of the Medicaid-funded Long-Term Services and Supports (LTSS) processes;
  • Document and track CCC Plus, nursing facility, PACE and assisted living facility screenings for the division;
  • Maintain frequent contact with the Health Department and PAES LTC Medicaid program staff to process assessments;
  • Create spreadsheets for data collection and tracking;
  • Compose professional correspondence and reports;
  • Enter data into multiple county and state systems;
  • File electronic and paper-based documents, maintain closed record logs and send closed records to the record center;
  • Perform general office duties such as copying, faxing, printing, and hand delivering items within the building;
  • Process and distribute incoming and outgoing mail and deliver and obtain records and forms;
  • Manage car maintenance to include driving the cars, documentation of the car mileage, coordinating car maintenance and repairs and issues, and other duties as assigned;
  • Manage and respond to copy/ fax/ scan machine maintenance and orders/maintain ink supply;
  • Schedule meetings and events as needed and may take minutes; also serves as the point of contact to approve/confirm room reservations for specific DFS rooms;
  • Assign new cases to specialists in state and local electronic systems;
  • Work as a liaison with volunteers who assist with various office duties and provides training to new and ongoing administrative staff working in Adult Services;
  • Work independently in all task and with little supervision;


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