Accounts Payable Specialist Lead

3 days ago


Houston, Texas, United States Northwest Petroleum Full time
Job Summary:

Northwest Petroleum is seeking an experienced Accounts Payable Specialist Lead to oversee the company's accounts payable operations. The ideal candidate will have a strong background in accounts payable, excellent analytical and problem-solving skills, and the ability to work independently.

Key Responsibilities:
• Monitor and train A/P associates to ensure adherence to A/P best practices
• Oversee reports regarding cash flow and ensure timely payments
• Develop guidelines for proper handling and coding of invoices
• Analyze expense reports and invoices for accuracy and eligibility for payment
• Verify payments before controller's signature
• Reconcile accounts payable total and general ledger with other applicable records
• Achieve accounts payable department operational objectives by controlling expenses through the receiving, verifying, processing, and invoice reconciliation process
• Ensure vendors are paid in a timely fashion and monitor discount opportunities
• Maintain accounts payable controls by verifying vendor federal ID numbers, scheduling, and preparing checks
• Facilitate correct and timely preparation of budget reports and purchase journals
• Ensure proper recordkeeping of purchases for use in tax preparation and periodic audits
• Ensure employer identification numbers or social security numbers have been collected from all vendors for the payables clerk to prepare and submit 1099s
• Ensure proper maintenance, filing, and storage of records in case of audits

Requirements:
• 3+ years of Full Cycle Accounts Payable experience
• Thorough understanding of accrual process
• Proficient in the utilization of Microsoft Office products (Excel, Word, and Outlook)
• Ability to work independently and communicate with the Manager of progress and issues
• Ability to multi-task and complete projects within specific deadlines
• Strong computer, presentation, and organizational skills
• Excellent oral and written communication skills
• Strong analytical and problem-solving skills
• Detail-oriented with excellent time management skills
• Experience with ACH/EFT payments

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