Administrative Assistant

4 weeks ago


Le VerdonsurMer, Nouvelle-Aquitaine, United States Gardens of Westbrooke Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Gardens of Westbrooke. As a key member of our front office staff, you will be responsible for providing exceptional customer service, managing administrative tasks, and ensuring the smooth operation of our facility.

Key Responsibilities
  • Administrative Support: Provide administrative support to our management team, including preparing reports, correspondence, and other documents as needed.
  • Front Desk Operations: Manage the front desk, including answering phones, greeting visitors, and responding to inquiries.
  • Communication: Communicate effectively with residents, family members, visitors, and staff to ensure seamless interactions and resolve any issues that may arise.
  • Record Keeping: Maintain accurate and up-to-date records, including resident information, staff schedules, and facility operations.
  • Supply Management: Manage office supplies, including ordering, stocking, and maintaining inventory.
  • Equipment Maintenance: Perform routine maintenance on office equipment, including copiers, printers, and phones.
  • Confidentiality: Maintain the confidentiality of resident and facility information at all times.
  • Team Collaboration: Work collaboratively with other departments to ensure the smooth operation of the facility.
Requirements
  • Education: High school diploma or equivalent required.
  • Experience: 2 months of experience in a clerical position or completion of a secretarial science program from an accredited school/college.
  • Skills: Excellent communication and organizational skills, ability to work independently and as part of a team, and proficiency in computer software and office equipment.
  • Language: English language proficiency required.
Working Conditions

This is a full-time position that requires working in an office environment with frequent interruptions and interactions with residents, family members, and staff. The successful candidate must be able to work effectively in a fast-paced environment and maintain a calm and professional demeanor in stressful situations.

Physical and Sensory Requirements

The successful candidate must be able to move intermittently throughout the workday, speak and write the English language in an understandable manner, and cope with the mental and emotional stress of the position. The candidate must also be able to relate to and work with ill, disabled, elderly, emotionally upset, and at times hostile people within the facility.



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