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Facilities Operations Specialist

2 months ago

Wilmington, Delaware, United States University of Delaware Full time
Pay Grade: 30E

Position Overview:

Delaware Innovation Space (DISI) is a prominent non-profit organization dedicated to fostering entrepreneurial growth for scientific startups, supported by the University of Delaware, the State of Delaware, and DuPont. DISI is in search of a Facilities Coordinator who is dedicated to delivering exceptional service and maintaining effective communication with a diverse range of stakeholders.

Under the guidance of DISI's leadership team, the Facilities Coordinator will oversee the daily operations of a 130,000 square foot scientific facility, ensuring support for client research and business functions while collaborating closely with the Laboratory Coordinator. Key responsibilities encompass optimizing facility operations and maintenance, managing facility upgrades, promoting best practices in training and safety, and ensuring seamless communication with stakeholders.

Key Responsibilities:
  • Support the assessment of building conditions and provide daily operational assistance while coordinating with contractors and site personnel to ensure reliable operations.
  • Manage a complex laboratory and collaboration environment, ensuring the quality and safety of lab facilities, equipment, and supplies.
  • Oversee the procurement of materials and management of third-party contractors to fulfill maintenance and service requests.
  • Effectively communicate the status of facility work requests to both internal and external stakeholders.
  • Engage with clients regarding specific facility needs for equipment installation and transitions.
  • Develop training and safety documentation to ensure the efficient operation of facility equipment.
  • Train and supervise clients on lab safety and waste management protocols.
  • Act as a resource for clients and staff, providing guidance in areas of expertise.
  • Manage vendor relationships to facilitate third-party engagements.
  • Collaborate closely with clients to swiftly address research requirements.
  • Coordinate general building activities and the flow of materials within the facility.
  • Perform additional job-related duties as assigned.
Qualifications:
  • Bachelor's degree in a relevant field and four years of related experience, or an equivalent combination of education and experience.
  • Experience in managing complex building and laboratory systems.
  • Ability to work effectively in various technology laboratories with a general understanding of chemistry and biotechnology.
  • Experience in establishing diverse laboratory environments, including handling high-pressure gases and cryogens.
  • Knowledge of IT systems and networking protocols.
  • Familiarity with laboratory safety systems, protocols, and procedures.
  • Willingness to operate in a multi-faceted environment, including daily facility activities.
  • Strong attention to detail and commitment to task completion.
  • Collaborative team player with excellent communication skills.
  • Exceptional interpersonal, written communication, and analytical abilities.
  • Strong affinity for scientists, innovators, and entrepreneurs.
  • Ability to translate client needs into actionable facility work orders efficiently.
  • Demonstrates understanding and respect for diverse identities, cultures, and backgrounds.
  • Committed to promoting a workplace culture of inclusivity, where diversity is valued, and equity is prioritized.
Special Requirements:
  • Ability to stand for extended periods.
  • Occasional lifting, pushing, or pulling of moderately heavy objects (up to 40 pounds) may be required.
Notice of Non-Discrimination, Equal Opportunity and Affirmative Action
The University of Delaware is committed to providing equal employment opportunities and does not discriminate against any individual based on race, color, national origin, sex, gender identity or expression, sexual orientation, genetic information, marital status, disability, religion, age, veteran status, or any other characteristic protected by applicable law.