Administrative Support Specialist
2 weeks ago
We are seeking a highly skilled and experienced Senior Administrative Assistant to support our R&D leadership team in clientster, NY. The successful candidate will provide administrative support to R&D leadership, handle complex and diverse administrative duties, and interact with senior leaders and other executive contacts within and outside QuidelOrtho.
Key Responsibilities- Provide administrative support to R&D leadership, including managing complex travel plans, visas, passports, calendars, and scheduling.
- Communicate with external partners, senior leaders, and department employees, both verbally and in writing, with a high level of confidentiality.
- Manage office supplies, equipment, and expense reporting, as well as place purchase orders in support of R&D teams in Ariba.
- Receive and process invoices for Accounts Payable, monitor and follow up on invoices that require additional information, and resolve issues proactively.
- Perform other related general office management duties to organize and coordinate operations and procedures as assigned.
- Minimum + years of office management or administrative experience.
- Experience planning meetings, both large and small, and working with Microsoft Office Applications (Word, PowerPoint, Outlook, Excel).
- Office manager experience within a corporate setting and previous experience supporting senior leaders.
- Strong customer excellence and customer satisfaction mindset, with a passion to win and desire to take on additional tasks.
US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. We are an Equal Opportunity Employer and welcome applications from qualified candidates without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
-
Administrative Support Specialist
20 hours ago
Rochester, New York, United States FB Glass Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to provide administrative support to our team at FB Glass.Responsibilities:Manage and maintain accurate and up-to-date records and filesProvide exceptional customer service and support to clients and colleaguesDevelop and implement efficient administrative...
-
Administrative Support Specialist
4 weeks ago
Rochester, New York, United States Aramark Full timeAbout the RoleWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at the University of Rochester. As a key member of our administrative staff, you will provide exceptional support to our management team, ensuring the smooth operation of our daily activities.Key ResponsibilitiesPerform administrative tasks,...
-
Administrative Support Specialist
1 month ago
Rochester, New York, United States Aramark Full timeAbout the RoleWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at the University of Rochester. As a key member of our administrative staff, you will provide exceptional support to our management team, ensuring the smooth operation of our daily activities.Key ResponsibilitiesPerform a variety of...
-
Administrative Support Specialist
2 weeks ago
Rochester, New York, United States DiMarco Group Full timeJob SummaryWe are seeking a highly skilled and experienced Administrative Support Specialist to join our team at DiMarco Group. The successful candidate will provide administrative support to our General Counsel and serve as a liaison between the General Counsel and our administrative support staff.Key ResponsibilitiesProvide day-to-day administrative...
-
Administrative Support Specialist
4 weeks ago
Rochester, New York, United States L3Harris Technologies Full timeKey ResponsibilitiesThe Operations Administrative Assistant will be a key member of the Space and Airborne Systems (SAS) Operations team in Rochester, NY.This position will provide essential administrative support to ensure smooth and efficient business processes.Main Responsibilities:Provide administrative support to the SAS Operations teamEnsure smooth and...
-
Administrative Support Specialist
4 weeks ago
Rochester, New York, United States M&T Bank Full timeJob SummaryProvides administrative support to non-executive employees or groups in the Bank.Key Responsibilities:Compiles reports and correspondencePerforms routine data processingSupports administrative tasksRequirements:Administrative experienceExcellent communication skillsAbility to work in a team environment
-
Administrative Support Specialist
2 weeks ago
Rochester, New York, United States Abacus Service Corporation. Full timeJob Title: Administrative Assistant IIILocation: Rochester, NYDuration: 6 Months Contract with a possible extensionJob Description:The role will be a key partner to R&D leadership by handling complex and diverse administrative duties. These include interaction with senior leaders and other executive contacts both within and outside Abacus Service...
-
Administrative Support Specialist
4 weeks ago
Rochester, New York, United States Abacus Service Corporation. Full timeJob Title: Administrative Assistant IIILocation: Rochester, NYDuration: 6 Months Contract with a possible extensionJob Description:The role will be a key partner to R&D leadership by handling complex and diverse administrative duties. These include interaction with senior leaders and other executive contacts both within and outside Abacus Service...
-
Administrative Support Specialist
3 weeks ago
Rochester, New York, United States NewCo Capital Group Full timeNewCo Capital Group is a leading provider of Bridge-Capital solutions for SMB growth. Our team is dedicated to fostering a supportive environment for our clients to thrive. As an Administrative/Court Runner, you will play a vital role in handling administrative tasks, running court errands, and supporting daily office operations. Key responsibilities...
-
Administrative Support Specialist
1 week ago
Rochester, New York, United States YOUNG MENS CHRISTIAN ASSOCIATION OF ROCHESTER Full timeJob SummaryWe are seeking a highly organized and detail-oriented Office Assistant to provide administrative support to our Association Office. The successful candidate will be responsible for performing a range of clerical and administrative tasks, including composing and preparing correspondence, maintaining files, and supporting daily operations.Key...
-
Administrative Support Specialist
21 hours ago
Rochester, New York, United States EXCELLENT CARE SERVICE INC Full timeAdministrative Assistant Job Description at EXCELLENT CARE SERVICE INC **Job Summary** We are seeking a highly organized and detail-oriented Administrative Assistant to provide exceptional support to our office employees. **Responsibilities:** • Answer incoming phone calls and route them to the appropriate person • Schedule appointments and maintain a...
-
Administrative Support Specialist
4 weeks ago
Rochester, New York, United States Sunrise Systems Full timeJob Description SummaryWe are seeking a highly skilled and experienced Senior Administrative Assistant to support our R&D leadership in Rochester, NY.The OpportunityThis is a dynamic and challenging role that requires a high level of ownership, accountability, and variety of responsibilities.The successful candidate will be a key partner to R&D leadership,...
-
Administrative Support Specialist
4 weeks ago
Rochester, New York, United States US Tech Solutions Full timeAbout the RoleWe are seeking a highly skilled and experienced Senior Administrative Assistant to join our R&D team in clientster, NY. As a key partner to R&D leadership, you will handle complex and diverse administrative duties, including interaction with senior leaders and other executive contacts within and outside QuidelOrtho.Key ResponsibilitiesProvide...
-
Administrative Support Specialist
4 weeks ago
Rochester, New York, United States NESCO Inc Full timeJob Title: Senior Administrative AssistantWe are seeking a highly skilled and experienced Senior Administrative Assistant to join our R&D team in Rochester, NY. As a key partner to R&D leadership, you will handle complex and diverse administrative duties, including interaction with senior leaders and other executive contacts within and outside...
-
Administrative Support Specialist
2 weeks ago
Rochester, New York, United States Sunrise Systems, Inc. Full timeJob SummaryWe are seeking a highly skilled and experienced Senior Administrative Assistant to support our R&D leadership in Rochester, NY. As a key partner to our R&D team, you will handle complex administrative duties, interact with senior leaders and executive contacts, and maintain confidentiality and discretion.The OpportunityThis is a dynamic and varied...
-
Administrative Support Specialist
2 days ago
Rochester, New York, United States Compass Group USA Full timeJob SummaryServe as the first point of contact for clients, delivering exceptional customer service and maintaining a high level of professionalism. When call volume is low, complete administrative support tasks and projects as assigned.Key Responsibilities:Answer questions and take appropriate actions to handle concerns or rectify problems.Perform various...
-
Administrative Support Specialist
4 weeks ago
Rochester, New York, United States Staff Today Inc Full timeJob SummaryWe are seeking a highly skilled Administrative Assistant to join our team at Staff Today Inc. in Rochester, New York. As a key member of our team, you will provide exceptional administrative support to our staff, ensuring seamless day-to-day operations.Key ResponsibilitiesProvide high-level administrative support, including preparing reports,...
-
Administrative Support Specialist
1 month ago
Rochester, New York, United States Oakland University Full timeOakland University is seeking a skilled Office Assistant II to join its Facilities Management team. The successful candidate will be responsible for providing administrative support to the department, including managing office operations, coordinating events, and maintaining accurate records. The ideal candidate will possess excellent communication and...
-
Administrative Support Specialist
2 weeks ago
Rochester, New York, United States City of Rochester Hills Michigan Full timeJob SummaryThis position provides administrative and program support to the department, ensuring exceptional customer service to the public. As an AFSCME, Local 2491 member, you will be part of a team dedicated to delivering high-quality services.Key ResponsibilitiesProvide administrative support to the department, including data entry, record-keeping, and...
-
Administrative Support Specialist
4 weeks ago
Rochester, New York, United States Health Advocates Network, Inc. Full timeJob Title: Administrative AssistantWe are seeking a highly skilled and detail-oriented Administrative Assistant to join our team at Health Advocates Network, Inc. in Rochester, New York.Job Summary:The successful candidate will provide high-level administrative support to our team, including preparing reports, handling information requests, and performing...