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Document Management Specialist
2 months ago
The Document Management Specialist plays a crucial role in overseeing the organization, maintenance, and accessibility of legal documents for Dworkin and Maciariello. This position requires a high level of attention to detail and organizational skills to ensure the accuracy and completeness of documents.
Key Responsibilities- Document Organization: The Document Management Specialist ensures that all legal documents, including contracts, pleadings, motions, discovery materials, and client communications, are properly organized and uploaded to the corresponding case file.
- Document Retrieval: Responding to requests for specific documents, whether from attorneys, paralegals, or other staff members, requires an efficient and organized approach to retrieve information promptly.
- Inbound and Outbound Mail: Overseeing the comprehensive management of inbound and outbound physical mail is essential for maintaining a well-organized and efficient document management system.
- Quality Control: Ensuring the accuracy and completeness of documents, including verifying that all necessary signatures, dates, and attachments are present, is a critical aspect of this role.
- Manage Supplies/Equipment: Efficiently overseeing the management and upkeep of office supplies and firm equipment is necessary to maintain a productive and efficient work environment.
- High school diploma or equivalent.
- Proficiency in basic Microsoft Office applications.
- Ability to multitask and prioritize tasks effectively.
- Excellent organizational skills with attention to detail.
- Motivated self-starter who takes initiative to see tasks through to completion.
- Strong written and verbal communication skills.
This job description is not an exhaustive list of duties, responsibilities, or activities. The outlined tasks and responsibilities do not encompass every possible assignment that may be delegated. The employer may modify or assign new tasks at any time, with or without notice.
