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Facilities Operations Manager

2 months ago

Phoenix, Arizona, United States Adelante Healthcare Full time
Job Summary

We are seeking a highly skilled and experienced Facilities Supervisor to join our team at Adelante Healthcare. The successful candidate will be responsible for supervising and coordinating the day-to-day maintenance and overseeing facilities technicians. This is a key role that requires strong leadership and organizational skills, as well as the ability to work effectively with various stakeholders.

Key Responsibilities
  • Technical: Act as a point of contact for site administration, contractors, and property management in regard to building maintenance, including electrical, plumbing, HVAC and general upkeep of the buildings & grounds at assigned clinics.
  • Replace light bulbs and air filters, coordinating and being on site for any repairs and general maintenance.
  • Assist in the management of non-clinical supplies/equipment related inventory and lifecycle management for all facilities.
  • Review work requests and recommend proposed alternatives. Contact and/or visit sites to confirm completed work or determine status.
  • Conduct routine maintenance inspections of facilities for deficiencies, safety hazards and or code violations.
  • Recommend specifications for products, furniture and non-medical/computer equipment based on assessments conducted while on site.
  • Ensure timely delivery of services through consistent communication and follow-up with vendors and sites.
  • Solicit bids and coordinate assignment of work requests to external vendors and follow-up status of maintenance jobs and open work orders.
  • Complete monthly tracers based on Joint Commission EOC standards.
  • Work with facilities manager and facilities technician to correct any findings from monthly tracer.
  • Schedule and coordinate work requests and acts as liaison with requesting department or functional unit.
Administrative:
  • Assist in maintaining documentation files.
  • Organize Technicians daily work activities and schedules and cover if needed to meet staffing needs.
  • Review and approve of Facilities technicians' timesheets.
  • Maintain accurate time and attendance records of Technicians.
  • Recruit, interview, orient, train, and mentor staff.
  • Ensure all tickets are updated and completed in a timely fashion.
  • Assist in validating appropriate work records/orders are properly executed after completed by technician.
  • Assist in monitoring and scheduling periodic preventive maintenance activities for facilities (HVAC, fire, pesticide, janitorial, etc.) under direction of Facilities Manager.
  • Monitor, maintain, and administer facility door keys and security badge access at assigned sites.
  • Establish and follow best practices when completing site assessments and work orders.
  • Maintain knowledge of facilities management industry (trade pubs, seminars, etc.).
  • Initiate coaching and work with Sr. Facilities Manager for corrective action issues.
  • Meet with vendors and attend vendor sponsored events when directed.
  • Monitor, maintain, and administer facility door keys and security badge access.
Requirements
  • Three (3) years of related facilities/maintenance experience; OR, any equivalent combination of experience, training and/or education.
  • High School Diploma or GED from an accredited institution required.
  • Knowledge and/or exposure to facilities planning and construction management processes and procedures.
  • Skill in diagnosing problems/recommending solutions in basic mechanical equipment.
  • Computer literate and experienced using current Microsoft Office applications (Word, Excel, Outlook, PowerPoint).
  • An understanding and/or knowledge of all related Health Safety and OSHA regulations.
  • Must be able to meet and deal effectively and politely with clients, associates, vendors/suppliers, and the general public.
  • Excellent business English, spelling, and punctuation skills; and excellent oral and written communication skills.
  • Ability to work independently, adapt to situations and apply critical thinking and decision-making skills.
  • Knowledge of Joint Commission and Environment of Care standards.
  • Valid Arizona Driver's License and current auto insurance.
  • Valid Level One Fingerprint Clearance Card issued by the Arizona Department of Public Safety for all specialty behavioral health locations.