Administrative Assistant

1 week ago


Oneonta, New York, United States City of Oneonta Full time
Job Summary

This part-time position is within our Public Works Department. The successful candidate will provide information regarding program services and requirements, schedule appointments, and assist individuals in applying for services by explaining procedures and program processes. The role also involves maintaining office records, scheduling meetings, distributing mail, and preparing reports related to the department.

Key Responsibilities
  • Provide information and assistance to the public regarding program services and requirements
  • Schedule appointments and assist individuals in applying for services
  • Maintain accurate and up-to-date office records
  • Schedule meetings and special events
  • Distribute mail and notify staff of meeting(s)
  • Prepare a variety of reports related to the department
Requirements

The ideal candidate will possess good knowledge of office terminology, procedures, and methods, as well as the policies, procedures, rules, and regulations governing the operation of the department. They will also have the ability to prepare budgets, operating reports, and other reports relative to department activities. Additionally, they will be able to communicate effectively both orally and in writing, and operate a personal computer and utilize common office software programs.

Education and Experience

The successful candidate will have either an Associate's degree and one year of clerical, administrative, or office management experience, or a high school diploma or equivalent and three years of experience in a similar role. They will also have the ability to maintain electronic records in a database or spreadsheet application and prepare reports.

Accreditation

It is essential that the candidate's degree is awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education. If the degree was awarded by an educational institution outside of the United States and its territories, the candidate must provide independent verification of equivalency.



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