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Educational Operations Manager

2 months ago

Northeastern United States Schools (Government) Full time

Role

The position of an Educational Operations Manager typically involves responsibilities that influence the entire educational institution. This role aims to foster collaboration among staff members and the broader school community to meet specific goals, particularly in areas such as school administration, financial management, and human resources.

While guidance on objectives and targets is provided, the role allows for a certain level of discretion in determining the methods to achieve these goals. However, this discretion is generally constrained by established procedures and institutional policies. Any deviations from these standard protocols will necessitate oversight and direction from higher management.

A primary duty of this role is the management of personnel to ensure the attainment of expected results. Issues related to staff management should be resolved with minimal involvement from senior management, although assistance will be required in more intricate situations. Senior management will receive timely updates and advice concerning financial matters, human resources, or administrative functions.

Responsibilities

Deliver Educational Services

Oversee the creation and distribution of school publications and documentation.

Financial Management

Direct and oversee the formulation of annual budgets and regular financial reports, contributing to the school's financial decision-making processes. Prepare funding proposals for the leadership team and governing council. Supervise the accounting operations of the institution, ensuring all funds, including investments, are accurately managed in accordance with financial regulations. Advise staff on budgetary expenditures related to departments, programs, and various school initiatives. Manage government grants and other sources of school revenue. Organize fundraising initiatives.

General Administration

Ensure comprehensive administrative support for the Principal and teaching staff. Provide necessary administrative assistance to external service providers as needed. Oversee the processing of student admissions, registrations, enrollments, and transfers. Deliver the required level of administrative support for school events, functions, and projects. Implement orientation programs for new staff, volunteers, and other personnel.

Human Resources Management

Research, plan, and develop training programs for support staff. Manage recruitment processes. Provide expert advice to the leadership team regarding support structures and workplace practices. Assist in formulating work practices that maintain appropriate occupational health and safety standards. Oversee procedures related to employee relations issues. Aid in the development of human resource strategies.

Resource Management

Coordinate the utilization and upkeep of school facilities and equipment. Liaise and negotiate with service providers regarding service costs and quality. Supervise the delivery of contracted services. Manage the development and collection of educational resources within the institution.

Support for Governing Council

Prepare reports and make recommendations on operational matters. Assess and report on the operational efficiency of computer systems, suggesting improvements where necessary. Develop methodologies and procedures that will influence work practices beyond the immediate workplace. Manage a technical program with a broad scope across the institution.

Who May Apply

Individuals possessing the skills, experience, and/or qualifications necessary to meet the specific demands of this position.

Commitment to Equal Opportunity and Occupational Health and Safety

Applicants seeking part-time positions are encouraged to apply for any educational service role and, if selected, may request a reduced work schedule. Such requests will be evaluated on a case-by-case basis, considering the operational needs of the institution.

The Department of Education is dedicated to the principles of equal opportunity, diversity, and inclusion for all. We value diversity in all its forms - gender, religion, ethnicity, LGBTIQ+, disability, and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for positions within the Department. The Department recognizes that providing family-friendly, supportive, safe, and harassment-free workplaces is essential for high performance and promotes flexible work, diversity, and safety across all educational institutions and Department workplaces.

Additional support and guidance on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD).

Child Safe Standards

Victorian government schools are committed to being child-safe environments. Our institutions actively promote the safety and well-being of all students, and all staff are dedicated to protecting students from abuse or harm within the educational setting, in accordance with their legal obligations, including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's guidelines.

Department Values

Employees of the department commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership, and Human Rights. These values complement each school's own values and underpin the behaviors expected of Victorian public sector employees, including those working in Victorian Government Schools.

Employment Conditions

All staff employed by the Department and schools have access to a wide range of employment conditions and working arrangements. Appointment of successful candidates will be contingent upon a satisfactory pre-employment conditions check. A probationary period may apply during the first year of employment, with induction and support programs provided. Detailed information on all terms and conditions of employment is available on the Department's Human Resources website.

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