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Senior Executive Support Specialist

2 months ago

GondrecourtleChâteau, Grand Est, United States Coborn's Full time
Company Overview

If you are reliable and personable, and you wish to join a fantastic team, we would be delighted to discuss this exciting role with you.
Coborn's, Inc. is a rapidly expanding employee-owned grocery retailer situated in the Midwest.

Our grocery store formats encompass Coborn's, Cash Wise, Marketplace Foods, Hornbacher's, Tadych's Marketplace Foods, and Sullivan's Foods, and we provide distinctive online grocery home delivery services through our CobornsDelivers and Cash Wise Delivers platforms.

Coborn's, Inc. also manages liquor stores under the Coborn's Liquor, Cash Wise Liquor, Andy's Liquor, and Captain Jack's brands.

Moreover, our fuel and convenience division, pharmacy, in-house grocery warehouse and distribution center, in-house Central Bakery, in-house Fresh Foods Commissary, and Tops Cleaners are significant assets to our operations.

Position Overview


Do you excel in dynamic environments where each day presents new challenges? Are you a proactive individual with a passion for being the administrative backbone of a team? If so, this position may be ideal for you. As the Executive Assistant to the Senior VP of Operations and VP of Market Strategy Development at Coborn's Inc., you will be central to our operations team.

Your role will involve providing high-level support while managing events, coordinating and crafting content, preparing presentations for meetings, handling communications, offering project assistance, and executing various administrative tasks to enable the executive team to lead the organization effectively.


Key Responsibilities:


• Deliver high-level administrative support for senior executives, including calendar management, meeting scheduling, event coordination, travel arrangements, and logistics management for executive events, conferences, and business functions.
• Prepare and refine a variety of correspondences, reports, presentations, and other documents as necessary to support the executive and business areas.
• Act as a liaison between the executive and internal and external stakeholders, ensuring clear communication, timely responses, operational efficiency, and team collaboration.
• Manage and prioritize multiple tasks and projects, ensuring deadlines are met and operations run smoothly.
• Organize and coordinate executive meetings, including preparing agendas, taking minutes/notes, and following up on action items.
• Conduct research and gather information to support executive decision-making and strategic planning.
• Maintain and organize files, records, and documents, ensuring easy retrieval and access.
• Handle confidential information with discretion and maintain the security of executive communications and documents.


Qualifications:


• Prior experience supporting senior leaders in a fast-paced, growth-oriented organization.
• Proficiency in Microsoft Office Suite - Word, Excel, PowerPoint, Calendar Management.
• Proven ability to adapt to the evolving needs of the business.

We believe that fostering a diverse team with varied backgrounds, beliefs, experiences, and perspectives inspires innovative thinking and opens us to new possibilities.

We are an EEO/AA Employer - All qualified individuals, including minorities, females, veterans, and individuals with disabilities are encouraged to apply.

Benefits:


Our exceptional employees strive to inspire happiness, healthy living, and simplicity for every guest.

With a vibrant and enjoyable work environment, ongoing opportunities for career advancement, and generous benefit packages, Coborn's offers a promising future for all employee owners.

We are proud to provide a variety of benefits to both our full-time and part-time employees, including:
• A 10% Employee Discount (for the employee and their immediate household) and a discount at locations with a coffee shop.
• DailyPay – for employees who wish to access their pay before payday.
• Paid Time Off (PTO/Vacation).
• Paid Floating Holidays & 1⁄2 time for hours worked on a company-recognized Holiday.
• Sunday Premium Pay – An additional $1 per hour for hours worked on Sundays.
• Paid Military Leave.
• Employee Health & Wellness Programs, Challenges, and Resources to assist our team members in living a life of well-being.

• Employee Assistance Program (EAP) – unlimited phone access to legal, financial, and work-life services and up to five free in-person counseling sessions, per situation/issue, per year.

Career Development:


• Tools, resources, and opportunities for Career Growth & Development.
• 401(k) plan options – with a match up to 20% of the first 5% contributed.
• Participation in our Employee Stock Ownership Program (ESOP) – as an employee-owned company, our team members benefit from the company's success through this company-sponsored benefit.
• Additional Voluntary Benefits – such as Vision, Accident, and Critical Illness Insurances.
• As a full-time employee, you will also be eligible for:
• Medical & Dental Insurance, Health Savings Account (HSA), Flexible Spending Account (FSA).
• Tuition Reimbursement, Adoption Reimbursement, Paid Family Caregiver Leave.
• Company-sponsored Term Life Insurance, Accidental Death & Dismemberment Insurance, and Short-Term & Long-Term Disability Insurance.
• Flexible scheduling to accommodate various personal commitments.
• Recognition of remarkable behavior through a culture of appreciation.
• Growth Opportunities for motivated, high-potential employees to advance within the company.
• Development programs for employees seeking to grow their careers with us.

Our culture encourages employee ideas and fosters creative innovations. We are committed to investing in our employees and the growth of our company.

We invite you to join us in realizing our vision to "Be Remarkable."