Title Paralegal Specialist

1 day ago


Portland, Maine, United States ACT Consulting, Inc. Full time
Job Title: Title Paralegal Specialist - Realtor

ACT Consulting, Inc. is seeking a highly skilled Title Paralegal Specialist - Realtor to join our team. As a key member of our team, you will be responsible for maintaining effective understanding of Title to ensure compliance to regulations.

Key Responsibilities:
  • Maintain document change control, including revisions, obsolete, and archived items.
  • Create and maintain a secure document archival system for records that allows for timely retrieval.
  • Have a working knowledge of title documentation, including easements, title reports, exhibits, and mapping.
  • Provide folder administration by overseeing and maintaining managed documents for multiple projects.
  • Maintain an electronic document repository system that facilitates the accessibility and ease of retrieval of documents.
  • Maintain internal and external meeting minutes as part of a secure archival system.
  • Administer data document management applications with an in-depth understanding of how the systems and procedures they support are integrated.
  • Monitor document inventory to verify documents are being managed correctly.
  • Manage documentation between multiple groups, including Project Managers, Engineers, Vendors, Clients, and internal and external offices.
Work Environment:
  • Duties are largely performed in an office.
  • Office work may include prolonged seated tasks, extended keyboarding, and use of computer screen.
  • May be requested to work overtime and weekends.
  • Position requires travel (expected to be less than 10%); valid driver's license and acceptable DMV record required.
Requirements:
  • Must have excellent computer/internet skills and a thorough working knowledge of Microsoft Word, Excel, PowerPoint, Microsoft Project, and Outlook.
  • The ability to communicate ideas and concepts, both verbally and in writing, to all levels of the organization.
  • General understanding of regulations pertaining to the energy infrastructure field.
  • The ability to organize information in a concise, cohesive manner.
Experience and Education:
  • Bachelor's degree in business administration, or related field.
  • Three or more years of experience in a general clerical position; experience in the energy infrastructure industry preferred.
  • Prior experience in technical writing and working with Microsoft Word and Electronic Document Management Systems.

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