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Grant Management Specialist

2 months ago

Phoenix, Arizona, United States Arizona Official Website of State of Arizona Full time

Job Overview:

Under the supervision of the Grant Manager, the Grants Coordinator is responsible for overseeing grant-related activities that require a high level of expertise in various domains:

a) Financial Monitoring and Analysis

b) Program Management

c) Administrative Support

Key Responsibilities:


• Budget and Invoice Management: Facilitates the collection of financial data from partner organizations and internal budgets. Gathers necessary documentation for project milestones and prepares monthly invoicing reports. Aids in developing systems to ensure adherence to grant stipulations. Assists in the evaluation of budget modifications.


• Administrative Support: Executes a variety of intricate tasks for executives, administrators, or program managers, including research, special initiatives, budget formulation, and oversight, as well as planning and report generation. Maintains and updates forms and files as required. Provides assistance with documentation and report preparation for grant-related activities. Drafts correspondence on diverse topics.


• Program Coordination: Manages one or more programs. Collaborates with the Grant Manager to develop forms, processes, procedures, and policies related to grants. Works closely with the manager to implement project timelines, deliverables, tasks, and milestones, while compiling weekly progress reports.


• Reporting: Prepares a range of financial and operational reports. Assists the team in gathering information for reporting documents (both internal and external - monthly, quarterly, and annual). Collaborates with grant partners, healthcare facilities, internal teams, and vendors for data collection and analysis.


• Meeting and Event Coordination: Organizes and prepares for meetings and events. Drafts agendas and minutes for meetings. Participates in meetings, workshops, and seminars to convey and/or gather information relevant to grant operations.


• Communication: Engages with consultants, staff, vendors, grant partners, and healthcare facilities throughout the project lifecycle. May represent the organization during site visits.


• Expenditure Analysis: Investigates state and federal regulations to determine allowable expenses under grant funding.


• Additional responsibilities as assigned related to the position.

Required Knowledge, Skills & Abilities (KSAs):

Knowledge:


• Familiarity with state and federal funding sources.


• Principles and practices of grant management.


• Financial and budgeting processes.


• Reporting requirements for state and federal grants.

Skills:


• Proficiency in Google Suite and other software.


• Strong written and verbal communication skills.


• Competence with basic office equipment.


• Project management skills.

Ability:


• Capability to plan, analyze, and coordinate activities.


• Discretion in handling sensitive information.


• Preparation of financial reports.


• Ability to prioritize tasks and meet deadlines.


• Interpretation of financial data.


• Highly organized and detail-oriented.

Education Requirements:


• A Bachelor’s degree in a relevant field is mandatory.

Preferred Experience:


• A minimum of 3 years of experience with federally funded grants is highly desirable.

Benefits:

The State of Arizona provides a comprehensive benefits package that includes:


• Optional employee benefits such as short-term disability insurance, deferred compensation plans, and supplemental life insurance.


• Life insurance and long-term disability coverage.


• Vacation time along with 10 paid holidays annually.


• Health and dental insurance options.


• Retirement plan benefits.


• Sick leave provisions.

For a complete overview of benefits offered by The State of Arizona, please refer to the official resources.

Retirement:


• Positions in this classification are part of the Arizona State Retirement System (ASRS).


• Note that enrollment eligibility will commence after 27 weeks of employment.