Procurement Clerk
2 weeks ago
Position Overview: The Purchasing Clerk collaborates with planners and buyers within the Purchasing Department to generate or modify Purchase Orders using the Syteline ERP system. This role involves effective communication with suppliers to issue Requests for Quotes and manage Purchase Order placements, as well as addressing any discrepancies that may arise.
Key Responsibilities:
- Maintain and update purchasing documents with essential information, including delivery timelines and pricing.
- Review and reconcile various receiving documents for accuracy.
- Work closely with buyers and vendors to resolve any discrepancies that occur.
- Input transactions into the Syteline system and ensure timely delivery of documents to the Accounting Department.
- Assist Buyers in coordinating vendor deliveries and liaising with end users across different departments.
- Organize and maintain departmental records and files efficiently.
- This is a temporary position with the potential for permanent employment.
Essential Skills:
- Proficient in computer navigation and basic software applications (Windows, Edge, Chrome, Gmail, Excel, Word).
- Strong data entry skills, including typing and numeric 10-key proficiency.
- Ability to sort and distribute Purchasing Department mail to Buyers effectively.
- Experience in creating Purchase Order documents within SAP and Infor/Syteline systems.
- Communicate effectively with vendors regarding inquiries, purchases, and delivery schedules.
- Update purchase orders with revised delivery dates and costs as necessary.
- Match vendor invoices with Packing Slips and Purchase Orders, ensuring accuracy.
- Collaborate with Buyers and vendors to rectify discrepancies and maintain accurate records.
- Process transactions for invoice payments in SAP and Infor/Syteline systems and submit documents to the Accounting Department daily.
- Support Buyers in expediting pending purchases and coordinating with end users.
- Regularly update logs and computer files.
- Perform additional duties as assigned.
Non-Essential Functions:
- Prepare special reports as required.
- Participate in company-wide physical inventory counts.
- Occasionally run local errands.
Reporting Structure:
- Reports to the Manager of Purchasing/Warehouse.
Knowledge and Experience:
- Preferred: Two years of experience in Purchasing.
Skills Required:
- Detail-oriented with a strong emphasis on accuracy.
- Excellent organizational capabilities.
- Proficient computer skills, particularly in Gmail, Excel, and Word.
- Familiarity with SAP and Infor/Syteline systems is preferred.
Compensation: $22.50 per hour
Work Schedule: Monday to Friday, 8:00 AM to 5:00 PM
Travel Requirements: Minimal to no travel expected.
Additional Abilities:
- Ability to accept and follow instructions.
- Ability to work collaboratively with others.
Working Conditions:
Lifting: Average weight of 15 lbs, frequency: daily.
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