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Maintenance Administrative Assistant

2 months ago

Lower Lake, California, United States Waste Connections Full time
About the Role

Waste Connections is seeking a highly organized and detail-oriented Maintenance Administrative Assistant to join our maintenance team in Lower Lake, CA. As a key member of our team, you will be responsible for providing administrative support to our maintenance department, ensuring seamless operations and efficient workflow.

Key Responsibilities
  • Manage daily administrative operations, including compliance, policies, and procedures, expense reports, onboarding, and more.
  • Maintain a shop filing system for a large fleet, ensuring all hard copy truck/equipment maintenance, mechanic, and compliance files are up-to-date and compliant with company standards.
  • Order parts for the team, manage inventory, and maintain the parts room in accordance with Company policy.
  • Track warranties, prepare reports using Excel, and maintain company PO logs and shop A/P for approval.
  • Manage oil sample programs, communicate with vendors, and conduct self in an appropriate and safe manner, adhering to District/Company Safety policy.
  • Manage accounts payable process for the Maintenance Department and promote Waste Connections' standard operating procedures to ensure efficient, environmentally correct, and safe workplace practices.
  • Demonstrate proficiency in proprietary operational systems and perform other clerical duties as assigned.
Requirements
  • 2 or more years of experience as an Administrative Assistant in a fast-paced work environment.
  • Strong work experience utilizing MS Word, Excel, and Outlook professionally.
  • Exceptional organizing and coordinating skills, with the ability to communicate effectively, both orally and in writing.
  • Ability to gather data, compile information, and prepare reports, as well as foster a cooperative work environment.
  • Ability to learn company-specific programs and policies.
About Waste Connections

Waste Connections is an equal opportunity employer, committed to providing excellent benefits, including medical, dental, vision, flexible spending account, long-term and short-term disability, life insurance, 401K retirement, and unlimited opportunities to Connect with Your Future.