Administrative Assistant for Law Firm
7 days ago
We are seeking a highly organized and detail-oriented Senior Administrative Assistant to support our partners and staff at a prestigious law firm in Princeton, NJ. This is a full-time, fully onsite, and temp-to-hire opportunity offering $30/hour.
Key Responsibilities:- Post job ads, screen resumes, and schedule interviews.
- Assist with interviewing candidates and handle paperwork for disability, unemployment, and COBRA.
- Manage employee onboarding and offboarding, including forms and training.
- Obtain Lexis ID numbers for new hires and oversee receptionists in the Princeton office.
- Handle questions from government agencies and act as a liaison for government clients.
- Review and manage CLE credit requests and applications.
- Ensure credits are obtained and follow up with conference organizers.
- Manage office mail and phone calls.
- Assist with legal tasks, order small equipment, and fix minor tech issues.
- Keep the office clean and generate retainer letters.
- Assist with writing checks and posting time entries as needed.
- Troubleshoot basic IT problems and coordinate with IT services.
- Answer IT security questions from clients.
- Manage applications for business certifications and supplier diversity with major companies.
- Experience as an executive assistant or in a similar administrative role, preferably in a legal or professional setting.
- Strong organizational and multitasking skills.
- Excellent communication skills.
- Proficiency in Microsoft Office; knowledge of legal software (e.g., PC Law) is a plus.
- Ability to work independently and handle multiple tasks in a fast-paced environment.
Please forward your resume for immediate consideration. If you have any questions or would like more information, please call our office today.
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