Deputy Director of Operations and Grants Management

2 weeks ago

San Francisco, California, United States Low Income Investment Fund Full time
Job Title: Deputy Director, Operations and Grants Management

Join the Low Income Investment Fund (LIIF) team as a Deputy Director, Operations and Grants Management. In this role, you will be responsible for managing the grants management function within the operations team and supporting the Vice President of Operations to oversee all operational functions.

Key Responsibilities:
  • Manage grants and contracts, including reviewing contract and grant applications and budgets prior to submission to funders.
  • Lead negotiations with the Early Childhood Education and Program teams to ensure mission and profitability targets.
  • Prepare revenue recognition memos for review by the Finance team and sign off.
  • Review all revenue recognition memos prepared by the Finance team.
  • Manage and oversee 1-2 team members responsible for preparing financial reports and invoices for billing submissions.
  • Review Salesforce to ensure all grant awards are properly included and identified.
  • Review and prepare financial reports from MIP, Concur, and Adaptive systems to monitor grant and contract budgets, expenditures.
  • Review and prepare monthly/quarterly/annual budget to actual analysis for all grants and contracts.
  • Lead monthly meetings with the program team to review budget to actual results and identify areas of concern related to budget management.
  • Responsible for reviewing all proposed budget reallocations and budget contract modifications prior to submission.
  • Responsible for reviewing all journal entries related to billings corrections.
  • Present all journal entries and billing submissions to the Program Department for approval.
  • Submit all invoices to grantors for payment.
  • Ensure information is transferred to the Finance Department to ensure monthly financial data is properly captured within the general ledger system.
  • Review AR aging schedule and Net Asset releases on a monthly basis.
  • Lead effective communication strategy with the Finance and program budget leads.
  • Ensure grants/contracts are released as planned, invoices are complete and timely, and payments are applied appropriately.
  • Review staff allocations to grants and contracts prepared by the Program team to ensure allocation is allowable and fully documented for billing purposes.
  • Assist the Finance team in identifying new grants management systems and general ledger systems.
Requirements:
  • Analytical, problem-solving, communication, and organizational skills.
  • Commitment to collaboration and teamwork.
  • Expertise and background with government and nonprofit contracts and grants.
  • Demonstrated knowledge of budgeting, finance, and nonprofit accounting.
  • Ability to manage multiple projects, prioritize, work under pressure, and deliver on deadlines.
  • Ability to manage confidential material and systems with trust and integrity.
  • Proficient in Excel and PowerPoint required.
  • Salesforce knowledge preferred.
Additional Requirements:
  • Experience/Education: A Bachelor's degree or equivalent is required; a master's degree in business administration or accounting-related field preferred.
  • Minimum of seven (7) years of professional experience in the field of contracts and/or grants.

LIIF is an Equal Opportunity Employer and welcomes candidates of diverse backgrounds and experiences. All qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, gender, or national origin.

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