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Payroll Specialist
2 months ago
We are seeking a highly skilled Payroll Specialist to join our team at InnVentures. The successful candidate will be responsible for providing payroll and benefits support to our Payroll Department and Hotels.
Key Responsibilities- Process bi-weekly payrolls, including all necessary prep work.
- Ensure the accuracy of preliminary and final payroll/benefits/HR reports, timesheets, and spreadsheets.
- Respond to inquiries and/or requests for data and/or reports.
- Maintain confidentiality and provide timely and accurate payroll/benefits production.
- Responsible for all aspects of Payroll/Benefits, including General Ledger (GL) reporting, personnel changes, direct deposits, non-exempt wage calculations, voluntary and non-voluntary deductions, garnishments, etc.
- Provide payroll support and manage workflow to ensure all payroll transactions are processed accurately and timely.
- Resolve discrepancies with payroll and/or benefits information and/or documentation to ensure the accuracy of records and employee payments.
- Perform research and handle various authorized payroll adjustments, e.g., taxes, garnishments, manual checks, retro pay, etc.
- Reconcile payroll prior to transmission and validate confirmed reports.
- Provide employment verification; respond to inquiries and/or requests for data or reports.
- Assist with group health insurance, short-term and long-term disability, life insurance, voluntary plans, flexible spending plan, retirement plans (401(k) and other benefits programs.
- Maintain a wide variety of payroll information to ensure the availability of documentation and compliance with established policies and regulatory guidelines.
- Reconcile and assist with journal entries for payroll related GL accounts and all other accounting items related to payroll.
- Work effectively with the accounting team on financial tasks such as reconciliations and financial inquiries.
- Assist in implementing accounting procedures to provide internal financial controls and ensure compliance with established accounting practices and all applicable regulatory requirements.
- Demonstrate continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality seamless customer service.
- Develop ad hoc financial and operational reporting as needed.
- Provide customer service to employees and supervisors by responding to payroll and benefits inquiries.
- Maintain and update the Payroll/HR Procedures and Policy Manual.
- Maintain confidence by keeping financial/Benefits/Payroll information confidential.
- 3-4 years previous payroll processing experience required.
- A four-year college degree or equivalent experience required.
- Ability to read, write, and verbally communicate in English.
- Ability to communicate effectively and professionally with other departments, hotels, and vendors.
- Ability to diplomatically handle difficult situations and people.
- Knowledge of payroll and accounting systems.
- Strong computer skills including MS word, excel, and outlook.
- Mastery over numbers and efficiency in mathematics.
