Property Management Assistant

3 weeks ago

Cohoes, New York, United States Nesco Resource Full time


Position: Administrative Assistant

Job Overview: Nesco Resource is in search of a meticulous and well-organized Administrative Assistant to support our client, a reputable property management firm. The ideal candidate will undertake a range of clerical tasks to facilitate the smooth functioning of the office.

Core Responsibilities:

  • Communication Management: Handle incoming calls and emails with professionalism, ensuring inquiries are directed to the correct personnel.
  • Office Organization: Uphold an orderly office atmosphere by managing filing systems and supplies, ensuring all documents are systematically stored.
  • Data Management: Assist in data entry functions, ensuring precision and timely updates of tenant records, lease documents, and other pertinent information.
  • Client Relations: Deliver exceptional customer service to residents and prospective tenants, addressing inquiries and concerns with a constructive and supportive approach.
  • Appointment Coordination: Oversee the scheduling of property viewings, maintenance visits, and other office engagements, ensuring effective time management.
  • Document Handling: Prepare and distribute essential documents, including lease contracts, notifications, and other correspondence.
  • Administrative Support: Provide assistance with various office tasks such as photocopying, scanning, and mail handling.
  • Record Maintenance: Keep accurate and current records of all transactions and interactions with tenants and service providers.
  • Team Collaboration: Work alongside property managers and maintenance personnel to ensure seamless operations and address any administrative requirements.
  • Additional Duties: Carry out other related responsibilities as needed to support the office and property management team.

Qualifications:

  • Education: High school diploma or equivalent is required. An associate's degree or relevant certification is preferred.
  • Experience: Prior experience in an administrative capacity, ideally within property management or real estate, is highly valued.
  • Skills:
    • Proficient in Microsoft Office Suite (Word, Excel, Outlook)
    • Strong verbal and written communication abilities
    • Excellent organizational and multitasking skills
    • Attention to detail and accuracy in data management
    • Ability to work independently as well as collaboratively
    • Professional and courteous demeanor

Work Environment: This role is situated in a professional office setting. The position routinely utilizes standard office equipment such as computers, telephones, photocopiers, and filing systems. The employee will manage responsibilities across multiple locations.

Nesco Resource offers a comprehensive benefits package for our associates, which includes a MEC (Minimum Essential Coverage) plan that encompasses Medical, Vision, Dental, 401K, and EAP (Employee Assistance Program) services.

Nesco Resource provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

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