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Administrative Coordinator

2 months ago

Tamarac, Florida, United States HQ Aero Management Inc. Full time
Job Summary

HQ Aero Management Inc. is seeking an experienced Administrative Assistant to provide administrative support to ensure the efficient operation of our office. As an Administrative Assistant, you will report to the Quality Assurance Director and support managers and employees through various tasks related to organization and communication.

Key Responsibilities
  • Assist the QA Manager as required.
  • Review work packages for billing and close-out.
  • Track work packages for billing.
  • Monitor preservation log status.
  • Coordinate tooling calibration with vendors and prepare tooling for shipping prior to calibration due dates.
  • Update tool calibration logs.
  • Update training and on-job-training logs.
  • Update current contractor/vendor certifications as required.
  • Build work packages adding non-routine inspections as required.
  • Update work packages with revised work scopes and non-routines as requested by inspection.
  • Update archives with received work scopes, POs, and records.
  • Scan all trace packages.
  • Occasionally assist inspections with scanning work packages and creating photo reports when inspections are loaded with work.
  • Ensure inspections have all necessary office supplies.
Requirements
  • Must be at least 18 years of age.
  • High School Diploma/GED.
  • Proven experience as an administrator or assistant.
  • Knowledge of office management systems and procedures.
  • Must pass a comprehensive background check.
  • Must pass a pre-employment drug test.
  • Excellent time management skills and ability to multi-task and prioritize work.
  • Proficiency in MS Office (Microsoft Excel and Microsoft Outlook in particular) and data programs (Quantum).
  • Excellent communication and interpersonal skills.
  • Working knowledge of office equipment, such as printers, scanners, and fax machines.
  • Strong ethics and reliability.
  • Problem-solving and decision-making aptitude.
  • Excellent written and verbal communication skills.
  • Attention to detail and problem-solving skills.
Work Environment
  • Monday to Friday, 8:00 am-5:00 pm, with a 1-hour lunch from 12-1 pm.
About HQ Aero Management Inc.

HQ Aero Management Inc. is a leading provider of aviation personnel to the industry. With over two decades of experience, we have established ourselves as a trusted partner for aviation companies. Our team of knowledgeable and dedicated recruiters works tirelessly to match qualified candidates with the right job opportunities. We offer a range of benefits, including guaranteed weekly payroll, direct deposit, per diem for eligible applicants, and payroll advances. Our goal is to provide the best possible personnel to the aviation community, with a focus on quality and reliability.