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Operations Management Specialist

2 months ago

Fort Belvoir Virginia, United States Logistics Management Institute Full time
Job Summary

We are seeking an experienced Operations Management Specialist to provide administrative support to our team at the Logistics Management Institute. The successful candidate will be responsible for managing daily operations, coordinating with staff, and engaging with leadership to prioritize and complete assigned tasks.

Key Responsibilities
  • Manage daily operations for the Product Lead office
  • Coordinate with staff for weekly top priorities, accomplishments, and leadership action items
  • Participate in status meetings for the dissemination of information, suspense tracking, or other action items
  • Engage with leadership, primary staff, and action officers for tasks assigned in the Enterprise Task Management Software (ETMS2)
  • Provide event coordination and protocol support for official functions or organizational activities
  • Participate in calendar reviews and synchronize activities within the Product office portfolio
  • Assist in organizing, formatting, typing, proofreading, and editing briefings, reports, manuals, and standard operating procedures (SOPs)
  • Create, organize, and edit PowerPoint briefings related to the portfolio of Defense Business Systems meetings, status, Annual Performance Reviews (APR), Program Status Reviews (PMR), etc.
  • Communicate across organizations to facilitate senior level meetings
  • Facilitate on-boarding and out-processing actions for Civilian, Military, and Contractor workforce
  • Coordinate, staff, and track formal interface agreements/documents to include obtaining intermediate reviews and approval signatures
  • Act as liaison between the Product Lead and stakeholders
  • Provide graphic support for corporate reports, briefings, deliverables, and various projects
  • Develop courses of action analyses, monthly activity reports, meeting summaries/minutes, and other products designed to effectively communicate technical information supporting the program
  • Identify and track project risks and mitigation strategies
  • Prepare formal stakeholder communication and briefing material
  • Execute business process analysis and re-engineering to Identify and implement process improvements related to automation
  • Produce regular summary reports of project accomplishments
  • Manage multiple priorities independently and/or in a team environment to achieve goals
Qualifications
  • Required:
    • Bachelor's degree
    • Must possess and maintain a Secret Security Clearance
    • 5+ years' business operations management experience (e.g. experience focused around: program/project management, stakeholder management, risk management, and task management)
    • Excellent communication skills, both verbal and written, excellent organizational skills, the ability to establish and maintain working relationships with internal and external stakeholders, must have the ability to work independently and take a proactive role
    • Experience and proficiency with MS Office Online Suite, Teams, and SharePoint
  • Desired:
    • Project Management Professional (PMP) or equivalent certification
    • Agile Certifications
    • Experience identifying and managing project risks
    • Familiarity with logistics business processes, and the Army's Logistics Defense Business Systems
    • Experience working for/within Army and/or DoD organizations either as military personnel, government civilian, or as a contractor supporting the Army
    • Experience with ServiceNow
    • Experience with Jira / Confluence