Facilities Management Leader

1 week ago

Washington, United States United States Institute of Peace Full time
About the Role

The United States Institute of Peace is seeking a highly skilled and experienced Director of Facilities to lead our facilities management operations. As a key member of our operations team, you will be responsible for planning, organizing, and directing facilities management operations for the organization.

Key Responsibilities
  • Develop and Implement Facilities Management Strategies: Develop, implement, and administer systems that ensure efficient performance and provide superior quality service in building operations.
  • Provide Senior Leadership: Serve as senior adviser to the Chief Operating Officer, providing status briefings and escalating issues as necessary.
  • Supervise and Direct Facilities Team: Supervise and direct the work of the Facilities Team staff, evaluates job performance, and supports professional development.
  • Maintain Safety and Security: Oversees maintenance of safety through the inspection of and preparation for drills and facilities operations.
  • Manage Budget and Resources: Prepares annual operating budget and develops and recommends a capital expense budget for long-range repairs and improvements to the facility.
  • Manage Facilities Services: Manages and provides technical direction to staff assigned to provide the Institute's facilities management, engineering, porter, and housemen services, and parking management services.
  • Plan and Direct Capital Projects: Plans, prioritizes, and directs major renovation and construction projects.
  • Communicate with Stakeholders: Assists the COO with development of presentations to the Board Security and Facilities Committee, reporting on the progress of major construction projects and building operations requiring Board oversight.
  • Manage Regulatory Compliance: Manages the Institute's relationship with regulatory agencies having oversight of exterior improvements.
  • Represent the Institute: Serves as a liaison with local, state, and federal agencies on all matters pertaining to facilities.
  • Continuously Improve Operations: Continually reviews processes and practices, troubleshoots operational challenges, optimizes workflows, and ensures that resources are effectively allocated to meet operational goals.
  • Manage Contracts and Vendors: Develops and negotiates terms and conditions of contracts with vendors who supply building operations or construction services to the Institute.
  • Ensure Compliance: Ensures compliance with contract terms.
  • Stay Current with Industry Trends: Stays up to date with organizational best practices, processes, benchmarks, and industry trends, and shares best practices within and across teams.
  • Adopt a Customer-Centric Approach: Adopts a philosophy of customer service excellence and customer relations for the performance of all duties.
Qualifications
  • Education and Experience: Bachelor's degree in facilities management, engineering, property management, business management, or related field, or an equivalent combination of relevant education and experience.
  • Management Experience: Minimum of fifteen (15) years of progressively responsible management experience required.
  • Certifications and Knowledge: RPA or CFM certification preferred. Proven knowledge of principles and practices related to the management of maintenance, custodial, and landscape activities.
  • Technical Knowledge: Superior knowledge of Federal regulations and procedures of building operations, including but not limited to, energy efficiency, sustainability, prohibited items, and codes.
  • Project Management and Collaboration: Strong project management and collaboration skills and experience overseeing intricate projects.
  • Leadership and Communication: Excellent organization and leadership skills supervising all phases and functions of staff responsible for a variety of activities impacting multiple operations.
  • Communication and Interpersonal Skills: Excellent communication (verbal and written, including superior editing/proofreading) and interpersonal skills.
  • Problem-Solving and Analytical Skills: Ability to analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals.
  • Financial and Budgeting Knowledge: Thorough knowledge of financial and budgeting processes and principles.
  • Emergency Essential Employee: Ability to serve as an emergency essential employee.
How to Apply

Please submit a complete application package consisting of a completed employment application, cover letter, and resume. Only those applicants that are selected for further discussions will be contacted.

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