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Legal Receptionist and Administrative Support

2 months ago

Fort Myers, Florida, United States Vernis & Bowling Full time

Vernis & Bowling is looking for a dedicated full-time receptionist to join our team in Fort Myers. The ideal candidate will possess excellent communication skills and a strong work ethic, eager to contribute to a collaborative environment. This position serves as a stepping stone towards a career as a legal assistant or paralegal.

The receptionist will serve as the primary contact for the firm, creating a positive first impression.

Key Responsibilities:

  • Maintain organized case files by establishing and managing documentation; tracking calendars; meeting deadlines; recording actions; entering data into the case management system; and verifying case status with attorneys.
  • Assist in case development by keeping in touch with involved parties; scheduling depositions; processing summons and subpoenas; and filing discovery requests.
  • Handle incoming phone calls with professionalism.
  • Direct calls to the appropriate personnel within the office.
  • Welcome clients and visitors warmly.
  • Manage mail by receiving, sorting, preparing, and distributing correspondence.
  • Oversee courier deliveries.
  • Process incoming faxes efficiently.
  • Input data into the firm's case management software.
  • Participate in cross-training opportunities.
  • Support other daily operations as needed.

Business Hours: Monday to Friday, 8:30 AM to 5:00 PM.

Benefits Include:

  • Medical Insurance
  • Optional Vision and Dental Insurance
  • Optional Life Insurance
  • Short- and Long-Term Disability Coverage
  • 401(k) Plan