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Administrative Operations Coordinator

2 months ago

Hobart, Indiana, United States EMT International Full time
Job Summary

EMT International is seeking a highly organized and proactive Executive Administrative Assistant to support our CEO and executive team. The ideal candidate will have a passion for event planning and be able to multitask with ease.

Key Responsibilities
  • Executive Support:
    • Manage and maintain executive calendars, including scheduling meetings, appointments, and travel arrangements.
    • Prepare and organize materials for meetings and presentations.
    • Act as a liaison between executives and internal/external stakeholders.
  • Administrative Support:
    • Provide administrative support to various departments including HR, Finance, Sales and Marketing, IT, and Supply Chain.
    • Answer and direct phone calls, take messages, and manage the general voicemail box.
    • Order and maintain office supplies, ensuring adequate stock levels and efficient use of resources.
  • Event Planning and Coordination:
    • Plan, organize, and execute employee events, customer visits, offsite meetings including venue selection, catering, logistics, and attendee communications.
    • Manage budget for events, track expenses, and ensure within financial guidelines.
  • Community Support and Wellness Programs:
    • Coordinate and support company-wide community outreach and volunteer events, aligning with the organization's culture.
    • Assist in the planning and implementation of employee wellness programs and activities.
  • Project Management:
    • Lead or assist in special projects as assigned by the executive team
    • Develop and maintain project timelines, task lists, and deliverables.
Requirements
  • Bachelor's degree in Business Administration, Management, Communications, or a related field preferred.
  • 3-5 years of experience in an executive support role; manufacturing environment is a plus.
  • Proficient in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel)
  • Excellent communication, planning, organizational, and time management skills.
  • Ability to work independently and collaboratively with a high level of discretion and confidentiality.
About EMT International

At EMT International, our focus is to provide a secure and rewarding future for our employees. We are building a culture where collaboration fuels innovation, where your talents are both recognized and celebrated.

Our Culture:

  • Open communication and feedback
  • Leverage each other's strengths
  • Transparency of information
  • Share knowledge & learn from each other.
  • Tuition reimbursement and career development opportunities

Benefits:

  • 10 paid holidays
  • Paid vacation
  • Flexible work schedules

Health and Wellbeing:

  • Clean, safe working environment
  • Health, Dental, Vision and Life Insurance
  • Short and Long-Term Disability
  • 401(k) with company match
  • Employee Assistance Program (EAP)
  • Wellness Incentive Program

Have Fun and Give Back:

  • Sporting events such as baseball games and golf outings
  • Anniversary and retirement celebrations, service awards, and new hire welcomes
  • Community fundraisers, charitable events, and volunteering