Executive Administrative Coordinator

2 weeks ago


Goleta, California, United States Trilyon, Inc. Full time

For over 15 years, Trilyon, Inc. has been a leader in delivering comprehensive global workforce solutions and staffing services. Our extensive expertise spans various domains, including Cloud technology, Salesforce, AI, Machine Learning, and Technical Writing, allowing us to consistently meet and exceed client expectations.

We are currently looking for a "Senior Administrative Support Specialist" to join our team and assist a prominent multinational corporation.

Position: Senior Administrative Support Specialist

Location: Onsite

Duration: 6 Months Contract

Role Overview:

  • Possesses a comprehensive understanding of departmental policies, practices, and procedures.
  • Demonstrates proficiency in personal computer software, online applications, office equipment, and filing systems.
  • Typically has three to four years of experience in performing detailed administrative, secretarial, and clerical tasks.
  • This role is classified as a high-level administrative position.
  • Operates under minimal supervision, managing a variety of complex and routine administrative responsibilities, often balancing multiple tasks simultaneously.
  • Handles highly confidential matters requiring an in-depth knowledge of organizational policies and procedures.
  • Coordinates meetings and schedules.
  • Responsible for procuring supplies and setting up office and computer equipment for new employees.
  • Exhibits sound judgment and confidence in managing interpersonal relationships.
  • Engages in special projects as necessary.
  • May provide guidance to junior administrative staff within the same department.
  • Requires a High School diploma and 2-4 years of relevant office experience; relevant college coursework may be beneficial.
  • Ability to manage the schedule of an Executive VP and other management personnel.
  • Proficient in Microsoft Word, Excel, Outlook, and related software.
  • Typing proficiency of 50 words per minute.

Daily Responsibilities:

Provide administrative support, manage emails, and assist with work order packaging.

Essential Skills:

Administrative experience, computer proficiency, and customer service skills are crucial.

Preferred Attributes:

Team-oriented, responsible, respectful, and motivated individuals are encouraged to apply.



  • Goleta, California, United States Rose International Full time

    Position Overview:The role requires a comprehensive understanding of departmental protocols, practices, and operational procedures. A strong proficiency in personal computer applications, online tools, office machinery, and organizational systems is essential. Candidates typically have three to four years of experience in executing thorough administrative,...


  • Goleta, California, United States APN Software Services Inc Full time

    Job OverviewThe role involves providing comprehensive administrative assistance and enhancing workflow systems for a department and a senior executive.Key ResponsibilitiesManage phone communications, organize meetings, and document minutes.Ensure the office is well-stocked with necessary supplies and assist with departmental timekeeping.Process orders and...


  • Goleta, California, United States Rose International Full time

    Position Overview:The role of the Administrative Support Assistant requires a comprehensive understanding of departmental policies, practices, and procedures. Candidates should have a solid foundation in personal computer software, online applications, office equipment, and filing systems.Experience Requirements:Typically, candidates will possess three to...


  • Goleta, California, United States eTeam Full time

    Position Overview: We are seeking a highly skilled individual with a comprehensive understanding of departmental policies, practices, and procedures. The ideal candidate will have extensive experience with personal computer software, online applications, office equipment, and filing systems. This role requires a minimum of three to four years of experience...


  • Goleta, California, United States APR Consulting Full time

    Administrative Clerk Type: Contract Job #77447 An electric utility organization is seeking an Administrative Clerk to undertake a range of both intricate and routine clerical responsibilities that may involve managing multiple tasks concurrently. Position: Administrative Clerk Pay Rate: $22/hr. on W2 Duration: 6 months or longer Schedule: M-F, 6:00 am to...


  • Goleta, California, United States APR Consulting Full time

    Our esteemed client, a prominent player in the electric utility sector, is seeking an Office Administration Coordinator to undertake a range of both intricate and routine administrative responsibilities, adeptly managing multiple tasks concurrently.Key Responsibilities:Operate with minimal oversight, executing a variety of complex and standard administrative...


  • Goleta, California, United States APR Consulting Full time

    About the RoleWe are seeking an experienced Administrative Assistant to join our team at APR Consulting, Inc. as a key support staff member. The successful candidate will provide administrative support to our clients and contribute to the success of our business.Key ResponsibilitiesProvide administrative support to clients, including scheduling meetings,...


  • Goleta, California, United States eTeam Full time

    Job Title: Administrative Support AssistantLocation: Goleta, CAPay Rate: up to $22/hrDuration: 4+ MonthsPosition Overview:The Administrative Support Assistant plays a crucial role in ensuring the smooth operation of our office. This position requires a comprehensive understanding of departmental protocols, procedures, and the ability to manage various...


  • Goleta, California, United States APR Consulting Full time

    A prominent electric utility organization is seeking an Office Administration Coordinator to undertake a range of both intricate and routine administrative responsibilities, which may involve managing multiple tasks concurrently.Position: Office Administration CoordinatorCompensation: $22/hr. on W2Contract Length: 6 months or longerWork Schedule: Monday to...


  • Goleta, California, United States APR Consulting Full time

    Administrative Clerk Type: Contract Job #77447 An electric utility organization is seeking an Administrative Clerk to undertake a range of both intricate and routine administrative tasks, which may involve managing multiple responsibilities concurrently. Position: Administrative Clerk Pay Rate: $22/hr. on W2 Duration: 6 months or longer Schedule: M-F,...


  • Goleta, California, United States APR Consulting Full time

    Administrative Clerk Type: Contract Job #77447 An electric utility organization is seeking an Administrative Clerk to undertake a range of both intricate and routine administrative tasks, which may involve managing multiple responsibilities concurrently. Position: Administrative Clerk Pay Rate: $22/hr. on W2 Duration: 6 months or longer Schedule: M-F,...


  • Goleta, California, United States APR Consulting Full time

    An electric utility organization is seeking a Office Administration Specialist to undertake a range of both intricate and routine administrative responsibilities, which may involve managing multiple tasks concurrently.Position: Office Administration SpecialistCompensation: $22/hr. on W2Contract Length: 6 months or longerWork Schedule: Monday to Friday, 6:00...


  • Goleta, California, United States Renga Properties Full time

    Job OverviewAre you an organized and approachable professional looking to advance your career in the real estate sector? Renga Properties is in search of an Office Coordinator with opportunities for career development. Our boutique real estate agency focuses on the acquisition, sale, and management of both commercial and residential properties. We provide a...


  • Goleta, California, United States Consequi Partners in Project Management Full time

    Company OverviewAt Consequí Partners in Project Management, we are a dynamic startup dedicated to assisting small and medium-sized businesses in the strategic planning, execution, and management of their projects. Our approach involves careful observation, thorough analysis, and strategic planning to develop actionable guides and implementation strategies...


  • Goleta, California, United States Harris Geospatial Solutions Full time

    Job Title: Executive Director of Seabed SystemsJob ID: 13059Job Location: Harris Geospatial SolutionsJob Schedule: 9/80; Every other Friday offJob Description:As a key member of the Harris Geospatial Solutions leadership team, the Executive Director of Seabed Systems will be responsible for the strategic direction and overall financial performance of the...


  • Goleta, California, United States Harris Geospatial Solutions Full time

    Job Title: Executive Director of Seabed SystemsJob ID: 13059Job Location: Harris Geospatial SolutionsJob Schedule: 9/80; Every other Friday offJob Description:As a key member of the Harris Geospatial Solutions leadership team, the Executive Director of Seabed Systems will be responsible for the strategic direction and overall financial performance of the...


  • Goleta, California, United States Cottage Health Full time

    Job SummaryCottage Health is seeking a highly organized and detail-oriented Medical Office Coordinator to join our team. As a Medical Office Coordinator, you will be responsible for providing exceptional patient care and administrative support to our medical team.Key Responsibilities:Manage patient registration, check-in, and check-out processesSchedule...


  • Goleta, California, United States AppleOne Full time

    Job OverviewAppleOne is seeking a Temporary Patient Services Coordinator to support our health department. The ideal candidate will possess prior experience in an administrative or receptionist role, with a preference for those with a background in medical reception.Compensation: $22 per hourWork Arrangement: 100% On-SiteContract Duration: Temporary – 6...


  • Goleta, California, United States eTeam Full time

    Position Title: Executive Administrative CoordinatorLocation: RemoteContract Duration: 5+ MonthsCompensation: $22/hourThis role requires a comprehensive understanding of departmental protocols, practices, and procedures. Candidates should possess extensive knowledge of office software, online tools, and filing systems. Typically, applicants will have three...


  • Goleta, California, United States inSync Staffing Full time

    Position: Administrative Support Assistant 3Compensation: $22.19 per hour, paid weeklySchedule: Monday to Friday, 6am to 4pmKey ResponsibilitiesProvide administrative assistance, manage correspondence, and handle work order documentation.Essential Skills and QualificationsProven administrative experience, proficient computer skills, and strong customer...